2019-06-28 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                           28 JUNE 2019


6                        ORGANISATIONAL STRUCTURE
DOCUMENT INFORM AT ION




Author                          Chief Executive Officer, Brett de Chastel
                                CEO’s Office

Index                           ECM/ Subject/ Organisational Structures

Attachments                     1.   Draft Organisational Structure



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 28 June
2019 and adopt the Noosa Council Organisational Structure as set out in Attachment 1 to the
report.


REPORT
Although not a statutory requirement, it is good management practice for Council to re-adopt its
organisational structure each year at the time it adopts its Operational Plan and Budget. This
ensures that Council has an up to date structure which reflects the resources allocated (budget)
and provides a “package approach” i.e. what we want to achieve (Operational Plan and Capital
Program), what resources we will apply to achieve that (i.e. the financial resources identified
through the budget and the staff resources identified through the organisational structure) and
details of our service levels.

The attached organisational structure identifies Equivalent Full Time staff (EFT) for each
Department and Branch. Once adopted by Council it cannot be changed without a Council
resolution. The detailed structures within branches can be amended by the CEO provided the
total EFT is not changed. This gives management flexibility to fine tune the detailed structure.

In 2018/19 a service review of the People and Culture Branch was undertaken which identified
the need for additional staffing resources. Internal reviews of the Development Assessment
Branch and Property Branch were also undertaken identifying the need for additional temporary
resources. In reviewing proposed major initiatives for inclusion in the 2019/20 budget,
consideration was given to the reviews and in addressing gaps in service delivery, delivering on
new initiatives such as the Noosa River Plan, and improving the efficiency and effectiveness of
Council operations.

The last review of the organisational structure which resulted in an increase in the permanent
establishment of Council was reported to Council in December 2018. Council at its Ordinary
Meeting on 20 December 2018 approved an increase in the EFT of 1.7 positions, bringing the
EFT for Council from 368.14 to 369.84.




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