2018-02-06 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   6 FEBRUARY 2018




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                             6 FEBRUARY 2018

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       11. MEMBERS

       As you will be aware, past and current Directors form the membership of NBRF and vote at General
       Meetings. It is felt that there is significant expertise and experience in the Members group that we should
       utilise more. With this in mind, after the formal AGM in December, we held a round table to gain input from
       the members which was both very valuable and well received.

       12. FINANCIALS

       Given that the new grants will not be finalised until the end of January, we estimate that only half will be
       spent by the end of this financial year. The balance will then roll over as a liability in 2018/19. There will be
       further drawdowns for the original large projects but there will still be a carry forward liability on some of
       these. We will try to get a better handle on this shortly.
       We understand that this year’s project grant for $250,000 has been budgeted for by Council but is held in
       reserve and not yet paid. A number of the new smaller “big ideas” grants are initial studies which may lead
       to some exciting opportunities. Also, there were many good projects not able to be funded. So that we
       could plan another Grants Round very early in 2018/19, Council may like to consider releasing this reserve
       to us now that we have raised our game to enable another round to be planned.
       On the Operational Budget, our modelling suggest that our non-people costs (accounting services,
       insurance, auditor, telephone etcetera) run consistently at $20,000 per annum. We see no significant
       difference to that in 2017/18.

       However, with the additional initiatives we have discussed (particularly the UNESCO Periodic Review) we
       are using significantly more consulting and contractor services than normal. This will be a one off extra
       expense. For this one year only, we plan to add the $80,000 operational budget surplus to the ongoing
       budget of $140,000 agreed with Council and spend $220,000 in 2017/18. In that sense we are catching up
       with activities that should have taken place earlier when funds were saved.
       This breaks down as $20,000 for general services leaving $200,000 for people resources. In turn, this
       breaks down as:-
        Admin/Secretarial          $40,000
        Periodic Review            $80,000
        Strategy Input             $50,000
        Communication              $15,000
        Project Assurance          $15,000

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