2016-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           9 AUGUST 2016


The table and graph below provides a breakdown of expenditure, carryover and funds no longer
required for the 2015/16 programme as at 30 June 2016.


YTD Actual Expenditure                                                                  $29,158,077
Proposed BR1 2016/17 Carryover                                                           $3,926,943
Project Savings                                                                            $225,192
Project Not Progressing                                                                    $195,401
Transfer to Constrained Reserves                                                         $2,288,335
Over Budget                                                                               -$173,849
Full Year Budgeted Expenditure                                                          $35,620,100

               Current Capital Works Programme Expenditure as of 30/06/2016
                             Project Not            Transfer to
          Project Savings    Progressing            Constrained
              0.63%            0.55%                 Reserves
                                                      5.94%
        Proposed BR1
       16/17 Carryover
           11.02%




                                                                                        YTD Actual
                                                                                       Expenditure
                                                                                         81.86%




                 YTD Actual Expenditure                      Proposed BR1 16/17 Carryover
                 Project Savings                             Project Not Progressing
                 Transfer to Constrained Reserves



The Project Delivery team has identified $2.5m of unspent funds in the 2015/16 BR4 program
that are no longer required. The 2015/16 budget of $35.6m can therefore be adjusted by $2.5m
to $33.1m to reflect this, resulting in capital programme actual expenditure of 88% of planned
budget for the financial year.


Previous Council Consideration

The Capital Works Programme has previously been distributed to Councillors (document titled
“Capital Works Programme 2015/2016”).

Finance & Risk

The delivery of 88% of a Council’s capital programme in a financial year is an exceptional result,
meaning that the risk of non-delivery of the 2016/17 capital programme is greatly reduced due to
the low level of carryover that has been achieved ($3.9M compared to $8M in 2015/16).


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