2019-03-07 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                        7 MARCH 2019


1.                       1718T147 TEWANTIN ADMINISTRATION BUILDING ROOF REFURBISHMENT
Document i nformati on




Author                              Building & Facilities Coordinator, Chris Steel
                                    Infrastructure Services Department

Index                               ECM / Project and Contract / 1718T147 – 06 Reports to Council
                                    ECM / Subject / Assets / Buildings
                                    ECM / Property (T1) / 9 Pelican Street Tewantin

Attachments                         1.    1718T147 – Evaluation Workbook


EXECUTIVE SUMMARY
This report provides a recommendation for the contract award of the preferred contractor for the
Tewantin Administration Building roof replacement and solar installation.

RECOMMENDATION
That Council note the report by the Building Facilities Coordinator to the Special Meeting dated 7
March 2019 and award contract 1718T147 to Midson Constructions (Qld) Pty Ltd for an initial lump
sum price of $701,786.00 (excl. GST), and a final contract price of $649,978.00 (excl. GST)
following the small-scale technology certificate rebate.

REPORT
The proposed contract is to rehabilitate the existing roof on the Tewantin Administration Building
and installation of a new 90kW PV solar system. The roof is part of the original build and has come
to the end of its useful life. The 90kW solar system is part of Zero Emissions Noosa (ZEN) plan
and will provide sustainable energy for the building.
The contract works are proposed to commence on site at the beginning of April 2019 with
construction anticipated to be completed by the end of June 2019.

1.                       Design
The Tewantin Administration Building roof design will remain identical to the original with a slight
change in pitch to ensure storm compliance. The roofing design has taken into consideration the
close proximity of the river to ensure protection from the salt air.

2.                       Tender Process
Due to the value of the works being greater than $200,000 and the complex nature of the project,
Council went out to tender in accordance with the Local Government Act 2009 to obtain
experienced and capable contractors.
The invitation to tender 1718T147 was released via LG Tender Box on 6 September 2018 and
advertised in local publications, the Sunshine Coast Daily on 8 September 2018 and the Noosa
News on 11 September 2018.
The tender closed at 2.00pm, Tuesday 2 October 2018 with two submissions received (listed in
alphabetical order).
                        Infraco Pty Ltd
                        Midson Construction (Qld) Pty Ltd
A key component of the tender was the request by Council to include the 90kW solar PV system
with Solar Edge monitoring. The design and tender scope of the solar system was provided by
ERM Power in collaboration with Council’s ZEN.


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