2019-03-07 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                7 MARCH 2019


3.    Tender Assessment
The tender evaluation panel (below) comprised both internal staff and two external experts who
undertook an assessment of the two conforming tender submissions.
     Council Officers
      -   Building and Facilities Coordinator (Evaluation Chair)
      -   Facilities Officer
      -   Project Manager, Transport Innovation
      -   Work Health and Safety Advisor
     External Experts
      -    Mode Design (Roof)
      -    ERM Power (Solar)

The tenders were evaluated against the following criteria:
     Capability and Resourcing
     Contract Experience and Capacity
     Methodology
     Quality
     Health and Safety
     Environment and Sustainability
     Contribution to local Economy
     Price
Clarifications of tender submission responses, including the tendered lump sum price breakdown,
were sought from both respondents, after which Midson Constructions (Qld) Pty Ltd was
shortlisted.
Evaluation was delayed as a result of clarifications raised during the evaluation process. Items
requiring clarification included the solar design, Solar STC’s fixed cost, potential contract variation
concerns, site management, and Council staff relocation during work and workplace health and
safety. The evaluation team met on several occasions to discuss the tenders and also with the
short listed contractor to finalise clarifications and project delivery via presentations.
Under the Federal Government’s Small-scale Renewable Energy Scheme, Small-scale
Technology Certificates (STCs) are a tradable commodity attached to eligible installations of
renewable energy systems (including solar panels). Clarification was sought and confirmed from
Midson Constructions (Qld) Pty Ltd regarding this element due to Council being bound by the
Statutory Bodies Financial Arrangement Act 1982 which does not allow Council to enter into
derivative transactions. The confirmed amount is noted in the Finance section below.
The evaluation panel considers Midson Constructions (Qld) Pty Ltd to be the most advantageous
to Council and presents the best value for money. Midson Constructions (Qld) Pty Ltd’s tender
submission is favourable on the following basis:
     demonstrated previous experience with similar large value commercial projects of this
      nature;
     demonstrated good track record working for Noosa Council and on other similar projects;
     Midson Constructions (Qld) Pty Ltd have the necessary resources and processes in place to
      deliver the project;
     Competitive pricing.

4.    Program
As part of the tender clarification process, Midson Constructions (Qld) Pty Ltd clarified that
completion of the project could be accomplished before the end of financial year in June 2019 with
a three-month project completion time frame, weather permitting.


                                                                                         Page 4 of 16