2019-03-07 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                        7 MARCH 2019


    Program Risks                                  Mitigation
    There is a potential that the project is       Construction through the typically dry season aims to
    delayed due to bad weather.                    mitigate this.
    Materials supply, including solar system.      Continued communication and frequent meetings with the
                                                   contractor to ensure industry suppliers are providing
                                                   updates on project timing.
    Resource risk                                  Midson Constructions (Qld) Pty Ltd has nominated a
                                                   capable team undertaking construction. The appointment
                                                   of an external superintendent mitigates the resource risk
                                                   for Council.
    Construction takes longer than allowed for.    The contractor has demonstrated to be well resourced
                                                   with an ability to increase crews to reduce risk of delays.
    Energex delay the solar connection             Midson Constructions (Qld) Pty Ltd will ensure continued
    approval.                                      communication with the solar provider and Energex to
                                                   maintain the scheduled completion.

    Safety Risks                                   Mitigation
    Work place health and safety issues            Midson Constructions (Qld) Pty Ltd have demonstrated
    throughout project, including high risk work   extensive experience at working at heights and would be
    due to working at heights.                     appointed as the principal contractor responsible for all
                                                   work place health and safety of the site.
    Council staff experience excessive noise       B&F working group to organise relocations through pre
                                                   designated areas and locations.

    Scope and Quality Risks                        Mitigation
    Risk of not meeting project objectives.        To be managed through Council officer reviews/
                                                   milestone meetings, and supported by specialist
                                                   consultants who developed the original design and
                                                   specifications.

    Public Disruption and Council
                                                   Mitigation
    Reputation Risks
    Noise from plant and equipment may be a        This will be minimised as much as possible with noisy
    cause of disruption to local residents.        works completed during business hours.
    Solar system does not export to the grid as    Energy usage would be at approx. 85% of total capacity
    per design.                                    based on a seven day week of power creation.

Consultation
External Consultation - Community & Stakeholder
Liaison with neighbouring properties will be undertaken.

Internal Consultation
        Corporate Services was consulted on both the procurement processes and budget.
        Infrastructure Services was consulted on the tender scope, submissions and value.
        Workplace Health and Safety (Executive Support) was consulted on the evaluation of tender
         submissions.
        Environment and Sustainable Development was consulted on the tender scope and
         evaluation of submissions.




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