2019-03-07 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                       7 MARCH 2019


5.      Access and Noise Considerations During Construction
The Tewantin Administration Building will remain operational during the construction phase of the
project, with access restricted to the Level 3 main entrance and other areas at certain times
throughout a working day, due to crane lifts and works being completed above Council staff work
areas.
During construction, excessive noise may be experienced by staff and this may require some areas
to be restricted for extended periods and staff relocated. Buildings and Facilities has established a
working group to plan the scheduled relocations to meet business needs, and the working group
has begun identifying areas and strategies for staff relocation.
The schedule and timing of staff relocations can only be finalised and agreed upon once the tender
has been awarded. The working group will communicate advance notice to staff to mitigate
disruption to business.

Previous Council Consideration
Nil

Finance
Council’s capital program includes funding for the Tewantin Administration Building roof
replacement and solar installation. Council has currently allocated $770,000.00 (excl. GST) in the
current budget, representing a revised budget increase based on the tender submissions and solar
component costs.

 Item                                                                               Cost (excl. GST)
 Costs to date (December 2018)                                                                         $9,969
 Tendered Contract Value                                                                            $771,965
 Superintendent Costs                                                                                $12,000
 less Small-scale Technology Certificates (STCs) rebate                                             ($51,808)
 Project sub-total                                                                                  $742,126
 Potential relocation costs - includes ICT, Accommodation/Lease and Internal                         $72,040*
 Building and Facilities costs

 Total Project Cost                                                                              $814,166.00

*Whilst these costs are not anticipated, based on project team discussions to date with stakeholders/staff
along with the potential for utilising existing Council facilities, they have been included as a ‘worse case’
scenario.

Risks & Opportunities
 Finance Risks                                   Mitigation
 Council requests for scope increases            This is to be mitigated through the Project Control Group
                                                 (PCG) and Capital Works Executive (CWE) management
                                                 and limitation of client requested scope variations
 Contractor claims for variations for            Mitigation through PCG and CWE with allowances made
 unforeseen issues.                              within the contingency.
 Energex delay the solar connection              Continued communication with the solar provider and
 approval                                        Energex to maintain the scheduled completion.
 Additional costs due to staff relocation        Existing Council facility options, staff working from home,
 during the project                              as well as allowing for relocation costs within the project
                                                 costs.




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