2021-12-01 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                      1 DECEMBER 2021


Landscaping plants are being supplied to the contractor by Council as Principal Supplied Materials
via Supplier Arrangement 1819T009, approved by the Capital Works Executive on 22 July 2021.
The project consists of the following stages with the status noted:

    Stage                       Description                                 Timing                Status (%)
    Planning & Design           Planning & detailed design including        Completed             100%
                                approvals
    Implementation Costs        Internal costs including consultants        Dec 2020 – Oct 2022   25%
    Construction                All remaining works to complete the         Jan 2022 – Oct 2022   This contract
                                upgrade
                                                Table 1. Project status

10.      Budget
The overall budget is presented below:
                               Summary Financial Details                                   Amount (ex. GST)
    Construction (see breakdown below)                                                              $7,502,579
         Public utility plant relocations                                                            $384,565
         Principal Supplied Street Furniture (Bus shelters, sign bollard)                              $52,814
         Principal Supplied Landscaping                                                              $325,200
         Civil works (this contract)                                                               $6,740,000
    Project Management                                                                                $249,646
    Approved variations                                                                                      $0
    Total                                                                                           $7,752,225
                                               Table 2. Project budget

11.      Tender Process
Due to the value of works exceeding $200,000, staff prepared and called for written tenders in
accordance with the Local Government Act 2009. The ITT for Contract No. T000055 was released
via VendorPanel on 14 September 2021 and advertised in Noosa Today on 17 September 2021.
The tender closed on 19 October 2021 with two (2) conforming submissions received.

12.      Tender Evaluation
Three respondents provided submissions. One was identified as non-conforming and was not
considered further.
The evaluation panel undertook an assessment of the remaining two submissions, listed in
alphabetical order: During the evaluation, which included post tender clarifications, a second
response was also deemed non-conforming. The submissions, listed in alphabetical order are:
        Bellwether Contractors Pty Ltd
        Exceed Concrete Construction Pty Ltd.
During the evaluation, which included post tender clarifications, Exceed Concrete’s submission was
also deemed non-conforming, however was reviewed for comparison purposes.
The assessed submissions were evaluated using the following evaluation criteria and weightings:
                                       Evaluation Criteria                              Weightings
                 Price                                                                     35%
                 Financial Capability and Resourcing                                       20%
                 Contract Experience and Capacity                                          15%
                 Methodology                                                               15%
                 Quality                                                                    5%
                 Health & Safety                                                            5%
                 Contribution to Local Economy                                              5%
                                      Table 3. Evaluation criteria and weightings

The evaluation outcome of the assessed submissions against the above criteria is contained in
Attachment 1 – Final Evaluation.

                                                                                                  Page 13 of 18