2021-12-01 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                   1 DECEMBER 2021


The tender evaluation panel completed the evaluation process and considered Bellwether
Contractors Pty Ltd (Bellwether) to be the most advantageous to Council. Bellwether’s tender
submission is most favourable based on their tender demonstrating the following:

 Evaluation Criteria        Bellwether
 Financial Capability and   Tender Financial Capacity Assessment - the purpose of the assessment
 Resourcing                 was to evaluate the relative financial stability and strength of the tenderer, and
                            the degree of relative risk associated with the tenderer’s ability to meet the
                            requirements of the construction project.
                            The assessment of the tenderer identified there is a moderate degree of risk
                            given the size of the project relative to the historic turnover, with average
                            annual turnover from 2016/17 to 2019/20 being $9.74 million for Bellwether
                            Contractors Pty Ltd.
                            Resourcing - the tenderer demonstrated a very strong and capable team.
 Contract Experience        The tenderer demonstrated very good experience in constructing in an urban
 and Capacity               environment and managing public and sensitive stakeholders and
                            demonstrates experience in delivery of civil infrastructure under live traffic and
                            to local authorities.
 Methodology                The tenderer has a very good understanding of the scope with a detailed
                            methodology. The tenderer demonstrates certainty of the completion date of
                            the work by providing a detailed program showing the scope of work, key
                            deliverables, and critical path. The tenderer provides a method statement
                            demonstrating how project risks are mitigated
 Quality                    The tenderers Quality Management System is third party accredited and
                            certified to ISO 9001:2015.
                            The tenderers Environmental Management System is third party accredited
                            and certified to ISO 14001:2015. Environmental Policy and Management
                            System in place.
 Health & Safety            The tenderers Occupational Health & Safety Management System is third party
                            accredited and certified to ISO 45001:2018. Robust policy and procedures are
                            in place.
 Contribution to Local      Brisbane based company. Tenderer nominates 58% of materials and labour to
 Economy                    be sourced from the Noosa and Sunshine Coast region.
                                         Table 4. Evaluation comments

13.    Program & Next Steps
Bellwether propose to establish site facilities in January 2022 with practical completion in October
2022 inclusive of wet weather allowance. Bellwether’s program duration is 39 weeks.
14.    Construction Management & Inspections
The delivery model has Council fulfilling project management and superintendent roles. Council’s
allocated resourcing to support the project consists of staff and consultants to provide technical
advice and inspections, as necessary.
Previous Council Consideration
Nil.
Finance
The estimated project costs are funded by a combination of TMR’s CNLGGP grant funding and
Council. As per the milestone payments nominated in the Funding Agreement, the first milestone
payment of $1.115m ex. GST has been paid to Council upon the signing of the Agreement. The
second milestone payment of $557,500 ex. GST is to be invoiced upon contract award of this
construction contract.
The total construction cost estimate is detailed in Table 2. The post tender project budget is detailed
in Table 5.

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