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2015-05-07 Ordinary Meeting Minutes
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MINUTES
Ordinary Meeting
Thursday, 7 May 2015
6pm
Cooran Hall, 14 King Street, Cooran
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
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Section 2
ORDINARY MEETING MINUTES 7 MAY 2015
1 ATTENDANCE & APOLOGIES
COUNCILLORS
Councillor N Playford, Mayor
Councillor B Abbot
Councillor S Bolton
Councillor J Jurisevic
Councillor F Pardon
Councillor T Wellington
Councillor F Wilkie
EXECUTIVE
B de Chastel, Chief Executive Officer
A Rogers, Director Community Services
M Shave, Director Corporate Services
M Drydale, Director Planning & Infrastructure
D Iezzi, Executive Manager
APOLOGIES
Nil.
The meeting commenced at 6.01pm.
2 CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Bolton
Seconded: Cr Wikie
The Minutes of the Ordinary Meeting held on 9 April 2015 be received and confirmed.
Carried.
3 MAYORAL MINUTES
Cr Playford moved the following Mayoral Minute:
1. PERFORMANCE REVIEW COMMITTEE
That Council:
1. Appoint the Mayor and Cr Wilkie as the two Councillor representatives on the
Performance Review Committee; and
2. Amend the role of the Performance Review Committee to be the conduct of the
annual performance appraisal of the Chief Executive Officer.
Carried.
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Section 3
ORDINARY MEETING MINUTES 7 MAY 2015
4 NOTIFIED MOTIONS
Nil.
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
28 APRIL 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
Other Councillors in Attendance: Crs Wilkie & Jurisevic
The Recommendations from the Infrastructure & Services Committee were
adopted without discussion or further amendment.
Council Resolution
Moved: Cr Pardon
Seconded: Cr Bolton
The Infrastructure & Services Committee recommendations dated 28 April 2015 be adopted.
Carried.
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 3RD QUARTER 2014/15
That Council note the report by the Director, Planning and Infrastructure to the
Infrastructure and Services Committee Meeting dated 28 April 2015 providing an update on
operations of the Planning and Infrastructure Department for the period 1 January 2015 to
31 March 2015.
2 NOOSA BUSHLAND RESERVE FIRE MANAGEMENT PLAN 2015
That Council note the report by the Civil Operations Manager and Principal Environment
Officer, to the Infrastructure and Services Committee Meeting dated 28 April 2015 and:
A. Approve the Noosa Bushland Reserve Fire Management Plan 2015 - 2017, shown at
Attachment 1 to the report;
B. Note that fire management works proposed for 2015/2016 as set out in the Noosa
Bushland Reserve Fire Management Action Plan are subject to consideration as part
of the 2015/16 budget process and that fire management works proposed for
2016/2017 will be reviewed following the 2015/16 program and will also be subject to
future budget consideration.
3 NOOSA - DESIGN PRINCIPLES UPDATE
That Council note the report by the Co-ordinator Design and Traffic to the Infrastructure &
Services Committee Meeting dated 28 April 2015 detailing the progress on the
development of the “Noosa – Design Principles” document.
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Section 4
ORDINARY MEETING MINUTES 7 MAY 2015
4 WALLACE PARK PRECINCT SIGNAGE AND NUMBERING
That Council note the report by the Co-ordinator Design & Traffic to the Infrastructure &
Services Committee Meeting dated 28 April 2015 and:
A. Formally name the Council owned property at 54 Eumundi Noosa Rd (2RP839623)
the Wallace Park Precinct;
B. Adopt the property numbering system for the Wallace Park Precinct as outlined in the
report; and
C. Provide entrance signage as outlined in Attachment 2 to the report, subject to funding
approval in the 2015/16 budget.
5 2015 EASTER FREE HOLIDAY BUSES SUMMARY
DOCUMENT INFORM AT ION
That Council note the report by the Project Officer to the Infrastructure & Services
Committee Meeting dated 28 April 2015 providing an overview of the 2015 Easter Free
Holiday Buses program.
6 CAPITAL PROGRAM DELIVERY STATUS - APRIL 2015
That Council note the report by the Asset Planning Coordinator to the Infrastructure &
Services Committee Meeting dated 28 April 2015 providing an update on the status of the
projects being delivered in the 2014/15 Capital Works Program.
7 CUSTOMER REQUEST MANAGEMENT STATUS - MARCH 2015
That Council note the report by the Technical Officer, Transport and Traffic and Civil
Operations Manager to the Infrastructure & Services Committee Meeting dated 28 April
2015 detailing the current Customer Request Management statistics and processes for the
road, traffic and tree related customer requests to increase timely responses and improve
customer outcomes.
8 NOOSA WATERS LOCK CARDS UPGRADE
That Council note the report by the Technical Officer Coastal & Foreshores to the
Infrastructure & Services Committee Meeting dated 28 April 2015 providing an update on
the upgrade of the Noosa Waters Lock Access Cards.
9 WEYBA CREEK ESPLANADE - BANK EROSION
That Council note the report by the Environment Officer (Rivers and Coast) to the
Infrastructure & Services Committee Meeting dated 28 April 2015 regarding the outcomes
of the community consultation process on the Weyba Creek Bank Stabilisation project and:
A. Adopt Option 2 as outlined in the report as the preferred way forward; and
B. Amend the funding of this option as part of the 2015/16 Capital Program Budget
process.
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Section 5
ORDINARY MEETING MINUTES 7 MAY 2015
10 COMMUNITY SERVICES DEPARTMENT UPDATE - 3RD QUARTER 2014/15
That Council note the report by the Director Community Services to the Infrastructure &
Services Committee Meeting dated 28 April 2015 providing an update on the operations of
the Community Services Department for the period 1 January 2015 to 31 March 2015.
11 POMONA COORAN RUGBY LEAGUE CLUB LIGHTS
Item not dealt with by Infrastructure & Services Committee. Referred to General
Committee for consideration.
Reason for referral – Infrastructure & Services Committee disagree with
recommendation.
12 FESTIVE SEASON EVENTS GRANTS POLICY
Item not dealt with by Infrastructure & Services Committee. Referred to General
Committee for consideration.
Reason for referral – Infrastructure & Services Committee suggest a change to the
policy wording.
13 LIBRARIES STRATEGIC PLAN
That Council note the report by the Libraries & Galleries Manager to the Infrastructure &
Services Committee Meeting dated 28 April 2015 and agree to:
A. The development of a Libraries Strategic Plan to guide the future of library services
for Noosa;
B. The establishment of a Libraries Strategic Plan Reference Group as per the
membership and process outlined in section 6 of the report; and
C. Nominate Councillor Jurisevic to participate in the Libraries Strategic Plan Reference
Group.
14 WASTE MANAGEMENT - 4 MONTHLY REPORT TO 31 MARCH 2015
That Council note the report by the Waste Coordinator to the Infrastructure and Services
Committee Meeting dated 28 April 2015 providing an update on the activities of the Waste
Management Section to 31 March 2015.
15 ENVIRONMENTAL HEALTH - 4 MONTHLY REPORT TO 31 MARCH 2015
That Council note the report by the Environmental Health Officer to the Infrastructure &
Services Committee Meeting dated 28 April 2015 providing an update on the activities of
the Environmental Health Section to 31 March 2015.
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Section 6
ORDINARY MEETING MINUTES 7 MAY 2015
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
28 APRIL 2015 – Crs Joe Jurisevic (Chair), Noel Playford, Tony Wellington, Frank Wilkie
Other Councillors in Attendance: Cr Sandy Bolton
The Recommendations from the Planning and Organisation Committee were
adopted without discussion or further amendment.
Council Resolution
Moved: Cr Jurisevic
Seconded: Cr Wellington
The Planning & Organisation Committee recommendations dated 28 March 2015 be adopted.
Carried.
1 OUTSTANDING BUILDING FINALS
That Council note the report by the Building and Plumbing Manager to the Planning &
Organisation Committee Meeting dated 28 April 2015 regarding the outstanding building
finals held by Council.
2 NEW SWIMMING POOL LEGISLATION
That Council note the report by the Building and Plumbing Services Manager to the
Planning & Organisation Committee Meeting dated 28 April 2015 advising of new
legislation from 30 November 2015 regarding swimming pools.
3 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR A MIXED USE
DEVELOPMENT (SERVICE STATION, SHOP, FAST FOOD RESTAURANT, CAR
WASH, SELF STORAGE FACILITY AND TOURIST PARK) AT 125 MYALL STREET
COOROY MCU14/0056
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of the issue.
4 MATERIAL CHANGE OF USE APPLICATION FOR AN INDUSTRIAL BUSINESS TYPE 2
(PRODUCTION, ALTERATION REPACKAGING & REPAIRING SITUATED AT 1
FACTORY ST POMONA MCU14/0009
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Cr Wellington requested a further report regarding Condition 22.
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Section 7
ORDINARY MEETING MINUTES 7 MAY 2015
5 NOOSA LGA PEST MANAGEMENT PLAN 2015-2019
That Council note the report by the Principal Environment Officer to the Planning &
Organisation Committee Meeting dated 28 April 2015 and
A. Thank the Pest Management Stakeholder Group for their work in developing the Pest
Management Plan; and
B. Adopt the Noosa LGA Pest Management Plan 2015-2019 (Attachment 2).
6 LAND FOR WILDLIFE AND VOLUNTARY CONSERVATION AGREEMENT
PROGRAMMES
That Council note the report by the Environment Officer to the Planning & Organisation
Committee Meeting dated 28 April 2015 regarding the Land for Wildlife Program and the
Voluntary Conservation Agreement Programs.
7 GREEN ARMY PROJECT AGREEMENT
That Council note the report by the Environment Officer (Rivers and Coast) to the Planning
& Organisation Committee Meeting dated 28 April 2015 regarding the successful outcome
in obtaining a Green Army Project for the Noosa Shire.
8 STORMWATER QUALITY MANAGEMENT IN NOOSA
That Council note the report by the Environment Officer to the Planning & Organisation
Committee Meeting dated 28 April 2015 and agree to a review of both Council and privately
owned Bioretention Basins with a focus on maintenance of those Bioretention Basins.
9 NOOSA RIVER HYDRODYNAMIC MODEL UPDATE
That Council note the report by the Principal Strategic Planner to the Planning &
Organisation Committee Meeting dated 28 April 2015 providing an update on the
preparation of a Hydrodynamic Model for the Noosa River.
10 FLOOD DATA COLLECTION AND ANALYSIS FROM CYCLONE MARCIA
That Council note the report by the Principal Strategic Planning to the Planning &
Organisation Committee Meeting dated 28 April 2015 on flood data collection and analysis
as a result of Cyclone Marcia.
11 WASTE MANAGEMENT PLANNING SCHEME POLICIES
That Council note the report by the Principal Strategic Planner to the Planning &
Organisation Committee Meeting dated 28 April 2015 and:
A. commence the process of amending Planning Scheme Policies (PSP) 9 and 11;
B. agree to major amendments to Planning Scheme Policy No. 9 Waste Management
Plans for the purposes of commencing public consultation; and
C. adopt administrative amendments to Planning Scheme Policy No. 11 Waste
Management.
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Section 8
ORDINARY MEETING MINUTES 7 MAY 2015
12 MANAGEMENT OF RESTRICTED CASH POLICY
That Council note the report by the Manager Financial Services to the Planning &
Organisation Committee Meeting dated 28 April 2015 and adopt the Council Policy –
Management of Restricted Cash, as attached to the report (Attachment 1).
13 CORPORATE SERVICES DEPARTMENT UPDATE - 3RD QUARTER 2014-15
That Council note the report by the Director Corporate Services to the Planning &
Organisation Committee Meeting dated 28 April 2015 providing an update on operations of
the Corporate Services Department for the period 1 January 2015 to 31 March 2015.
14 FINANCIAL PERFORMANCE REPORT - MARCH 2015
That Council note the report by the Manager Financial Services to the Planning &
Organisation Committee Meeting dated 28 April 2015 providing the March 2015 monthly
financial performance report for the 2014/15 financial year.
15 OPERATIONAL PLAN PROGRESS REPORT - 3RD QUARTER 2014-15
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 28 April 2015 providing an update on progress with the
implementation of the Operational Plan to 31 March 2015 and details of Council’s Key
Performance Indicators.
16 FINANCIAL ASSISTANCE GRANTS PROGRAM
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 28 April 2015 and:
A. Acknowledge the importance of federal funding through the Financial Assistance
Grants program for the continued delivery of our Council’s services and
infrastructure;
B. Note that the Noosa Shire Council will receive a Commonwealth Financial Assistance
Grant of $2.12 million in the 2014/15 financial year; and
C. Request that the Chief Executive Officer ensures this Federal funding, and other
funding provided by the Federal Government under relevant grant programs, is
appropriately identified as Commonwealth grant funding in Council publications,
including the Annual Report.
17 EXECUTIVE OFFICE UPDATE - 3RD QUARTER 2014-15
That Council note the report by the Acting Executive Manager to the Planning &
Organisation Committee Meeting dated 28 April, 2015 providing an update on operations of
the Executive Office for the period 1 January 2015 to 31 March 2015.
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Section 9
ORDINARY MEETING MINUTES 7 MAY 2015
18 NOOSA BIOSPHERE RESERVE FUNDING ARRANGEMENTS - REVISED FUNDING
DEED
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Cr Pardon requested the report be referred to the General
Committee due to significance of issue.
19 CUSTOMER SERVICE CHARTER
That Council note the report by the Customer Service Coordinator to the Planning &
Organisation Committee Meeting dated 28 April 2014 and request a further report to a
future Council Meeting.
20 PROPOSED LOCAL AND SUBORDINATE LOCAL LAWS
That Council note the report by the Governance Advisor to the Planning & Organisation
Committee Meeting dated 28 April 2015 and:
A. Note the Anti-competitive Provisions Assessment (provided in Attachment 5 to the
report), which provides that whilst the proposed Noosa Shire Council Local Laws No
1 and No 4, and the proposed Noosa Shire Council Subordinate Local Laws No 1
and No 4, contain some anti-competitive provisions, the impacts of these provisions
are not considered significant to warrant further public interest assessment;
B. Repeal the current Noosa Shire Council Local Laws 2011 No 1 to No 6 (inclusive) on
30 June 2015, and make the proposed Noosa Shire Council Local Laws No 1 to No 6
(inclusive) (provided at Attachment 1 to the report) to commence operation on 1 July
2015;
C. Repeal the current Noosa Shire Council Subordinate Local Laws 2011 No 1, No 3,
No 4 and No 5 on 30 June 2015, and make the proposed Noosa Shire Council
Subordinate Local Laws No 1, No 3, No 4 and No 5 (provided at Attachment 2 to the
report) to commence operation on 1 July 2015;
D. Repeal the current Noosa Shire Council Subordinate Local Laws No 2 and No 6 on
30 June 2015, and make the amended proposed Noosa Shire Council Subordinate
Local Laws No 2 and No 6 (provided at Attachment 3 to the report) to commence
operation on 1 July 2015;
E. Authorise the Chief Executive Officer (CEO) to undertake the process to have L.G. 43
Peregian Beach Bathing Reserve reduced in size, (to allow dogs on the beach
between beach access 59 and beach access 67) and have the reconfigured Bathing
Reserve gazetted in accordance with the Local Government Act 2009;
F. Authorise the CEO to make any minor non substantial formatting amendments (if
required) prior to certification and commencement of the new suite of local laws;
G. Advertise the new local laws by publishing a notice in the Government Gazette and
on Noosa Council’s website, within 1 month of the Council adopting this resolution;
H. Ensure that a copy of each new local law is made available to be inspected and
purchased at the Tewantin Council Office, and can also be viewed and downloaded
from Council’s website; and
I Within 14 days after the abovementioned notice is published in the gazette, provide
the Minister with a copy of the notice and a copy of each local law and subordinate
law in electronic format.
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Section 10
ORDINARY MEETING MINUTES 7 MAY 2015
GENERAL COMMITTEE RECOMMENDATIONS
4 MAY 2015 - Crs Bob Abbot, Sandy Bolton, Joe Jurisevic, Frank Pardon, Noel Playford
and Tony Wellington
Apology: Cr Frank Wilkie (Chair).
3 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR A MIXED USE
DEVELOPMENT (SERVICE STATION, SHOP, FAST FOOD RESTAURANT, CAR
WASH, SELF STORAGE FACILITY AND TOURIST PARK) AT 125 MYALL STREET
COOROY MCU14/0056
Council Resolution
Moved: Cr Pardon
Seconded: Cr Bolton
That Council note the report by the Coordinator Planning to the Planning & Organisation
Committee Meeting dated 28 April 2015 and defer consideration of Application No. MCU
14/0056 for a Mixed Use Development at 125 Myall Street, Cooroy to a future Council
Meeting.
Carried.
5 FURTHER REPORT - MATERIAL CHANGE OF USE APPLICATION FOR AN
INDUSTRIAL BUSINESS TYPE 2 (PRODUCTION, ALTERATION, REPACKAGING &
REPAIRING) SITUATED AT 1 FACTORY STREET POMONA - MCU14/0009
Council Resolution
Moved: Cr Wellington
Seconded: Cr Jurisevic
That Council note the report by the Development Planner to the Planning and Organisation
Committee dated 28 April 2015 and the further report to the General Committee Meeting
dated 4 May 2015 regarding Application No. MCU14/0009 for a Development Permit for an
Industrial Business Type 2 (Production, alteration, repackaging & repairing) situated at 1
Factory Street, Pomona and approve the application in accordance with the conditions
contained in the Planning and Organisation Agenda dated 28 April 2015.
Carried.
8 UPDATE ON TOURISM AND PROPOSED FUNDING AGREEMENT WITH TOURISM
NOOSA
Cr Pardon declared a perceived conflict of interest in this matter (as defined in section 173 of the Local
Government Act 2009) due to his membership with Tourism Noosa. Cr Pardon believed he could consider this
item impartially and in the public interest and therefore remained in the meeting room for the debate on this
matter.
Council Resolution
Moved: Cr Wellington
Seconded: Cr Wilkie
That Council note the report by the Chief Executive Officer to the General Committee
Meeting dated 4 May 2015 and authorise the Chief Executive Officer to enter into a 2 year
funding agreement with Tourism Noosa in accordance with the proposed terms and
conditions outlined in the report.
Carried.
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Section 11
ORDINARY MEETING MINUTES 7 MAY 2015
The following Recommendations from the General Committee were adopted
without discussion or further amendment.
Council Resolution
Moved: Cr Abbot
Seconded: Cr Bolton
The General Committee recommendations dated 4 May 2015 be adopted except where dealt
with or held over by separate resolution.
Carried.
APPOINTMENT OF CHAIRPERSON
Committee Resolution
Moved: Cr Wellington
Seconded: Cr Jurisevic
That in the absence of Cr Wilkie, the General Committee appoint Cr Bolton as the Chair of this
meeting.
Carried.
1 POMONA COORAN RUGBY LEAGUE CLUB LIGHTS
That Council note the report by the Community Development Coordinator to the
Infrastructure & Services Committee Meeting dated 28th April 2015 on the Pomona Cooran
Rugby League Club lights and:
A. Agree to adopt option A as set out in the report as its preferred option to assist the
Pomona Cooran Rugby League Club Inc. to meet the project funding shortfall to
install new competition lights; and
B. Refer the additional funding required to the next Quarterly Budget Review.
2 FESTIVE SEASON EVENTS GRANTS POLICY
That Council note the report by the Community Engagement Manager to the Planning &
Organisation Committee Meeting dated 28 April 2015 and:
A. Repeal the Festive Season Strategy and Minor Grants Program Policy that
transferred to Noosa Council from the Sunshine Coast Regional Council under the
Local Government (De-amalgamation Implementation) Regulation 2013; and
B. Adopt the Noosa Council Festive Season Event Grants Policy (provided at
Attachment 1 to the report) with the following amendments:
Eligible Festive Season Events, page 2, dot point 3:
New Year’s Eve events open to the public.
Ineligible Expenses, page 3, dot point 4:
Fireworks other than New Year’s Eve events and Balloons.
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Section 12
ORDINARY MEETING MINUTES 7 MAY 2015
4 NOOSA BIOSPHERE RESERVE FUNDING ARRANGEMENTS - REVISED FUNDING
DEED
That Council note the report by the Executive Officer to the Planning & Organisation
Committee Meeting dated 28 April 2015 and:
A. Agree to the revisions made to the draft funding deed between Council and the
Noosa Biosphere Foundation Ltd as detailed in Attachment 1 to the report; and
B. Authorise the Chief Executive Officer to amend Clause 4 – Payments to provide for
the project funding under Clauses 4.1 B ii) and iii) to be paid after 30 June 2015 and
to finalise the arrangements.
6 NOOSA WATERS - BUILDING ENFORCEMENT
That Council note the report by the Building and Plumbing Services Officer to the General
Committee Meeting dated 4 May 2015 concerning building matters within Noosa Waters
Estate.
7 CONTRACT 1415T008 - DAINTREE ESTATE FLOOD MITIGATION STAGE 2
CONSTRUCTION
That Council note the report by the Project Manager to the General Committee Meeting
dated 4 May 2015 and award Contract 1415T008 Daintree Estate Flood Mitigation Stage 2
Construction to Hutchinson Builders for the lump sum amount of $1,116,558.85 and that
the additional budget required as identified in the report be referred to the next Quarterly
Budget Review.
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Section 13
ORDINARY MEETING MINUTES 7 MAY 2015
6 ORDINARY MEETING REPORTS
Nil.
7 PETITIONS
Nil
8 CLOSED SESSION
Nil.
9 NEXT MEETING
The next Ordinary Meeting will be held on 4 June 2015 at the Council Chambers, 9 Pelican
Street, Tewantin commencing at 6pm.
10 MEETING CLOSURE
The meeting closed at 6.27pm
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