Meeting papers

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ORDINARY MEETING                                                     15 MAY 2025



1.      DECLARATION OF OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      ATTENDANCE & APOLOGIES

4.      CONFIRMATION OF MINUTES


     4.1.    ORDINARY MEETING MINUTES DATED 17 APRIL 2025


     4.2.    SPECIAL MEETING MINUTES DATED 8 MAY 2025

5.      PETITIONS

6.      PRESENTATIONS

7.      DEPUTATIONS

8.      PUBLIC QUESTION TIME

        1    JULIANE VOGLER

        2    PAT SPICER

        3    WENDY SCOTT

9.      MAYORAL MINUTES

10.     NOTIFIED MOTIONS


             AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE
     10.1.
             PLASTICS IN COUNCIL OPERATIONS

11.     CONSIDERATION OF COMMITTEE REPORTS


     11.1.   PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025


     11.2.   SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025


     11.3.   GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025

12.     ORDINARY MEETING REPORTS

13.     CLOSED SESSION

14.     NEXT MEETING

15.     MEETING CLOSURE



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ORDINARY MEETING   15 MAY 2025




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ORDINARY MEETING                                                           15 MAY 2025

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ORDINARY MEETING                                                                   15 MAY 2025


8.1   JULIANE VOGLER




QUESTION 1
Could you please explain the meaning of the text message "has been resolved" in your work request
procedure regarding the completion of the requested task, when the request has not actually been
completed?

QUESTION 2
How does Noosa Council's quality control system regarding road maintenance/road repair including
external companies/contractors work?




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ORDINARY MEETING                                                                      15 MAY 2025


8.2   PAT SPICER




QUESTION 1
The overall emphasis in this question is seeking transparency, understanding details and ensuring
community’s needs and concerns are properly addressed in the council decision making process,
so what are council’s plans for the community consultation for future uses of Lots 2 and 3 of the
subdivision at 62 Lake Macdonald Drive, Cooroy?

QUESTION 2
When will council organise the community meeting on future uses of Lot 2 and 3 Lake Macdonald
Drive, Cooroy considering the community could vote for no further housing and assuming the council
does intend to take that possible outcome into consideration and honour the resident’s wishes as
there could be a huge saving to subdivision costs if the lots are not made fully housing ready as is
the current plan in the subdivision works?




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ORDINARY MEETING                                                                      15 MAY 2025


8.3   WENDY SCOTT




QUESTION 1
Council committed to consulting the community regarding the preferred use of Lots 2 and 3 at 62
Lake Macdonald Drive, Cooroy, with the understanding that the outcome may not involve further
housing development. Given that this consultation has not yet taken place, why is Council proposing
to invest hundreds of thousands of dollars in constructing a road and installing utilities to support
housing on these lots?

QUESTION 2
Does the Council’s definition of 'community consultation' refer specifically to consultation with the
Cooroy community, where the land in question is located?




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ORDINARY MEETING                                                                     15 MAY 2025


                               NOTICE OF MOTION

SUBMITTED BY COUNCILLOR:                 Cr Amelia Lorentson
COUNCIL MEETING:                         Ordinary Meeting, 15 May 2025


That Council:
A. Conduct an audit of single-use plastic usage across all Council-managed facilities, services,
   operations, and events;
B. Utilise the audit findings to develop a Single-Use Plastics Policy aimed at the phased reduction
   and eventual elimination of single-use plastic items from Council operations;
C. Continue to collaborate with Tourism Noosa who deliver the Plastic Free Noosa program and
   other relevant stakeholders to ensure alignment with broader community initiatives and best
   practices; and
D. Request a report to the Council with the findings and recommendations from the audit.




ATTACHMENTS
1.    Attachment 1 - 2025-05-15 Notice of Motion - Cr Lorentson - AUDIT AND EXPLORE
      OPTIONS TO REDUCE THE USE OF SINGLE-USE PLASTICS IN COUNCIL
      OPERATIONS -




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v9 NOOSA
@®& Council

                                     NOTICE OF MOTION

SUBMITTED BY COUNCILLOR:                     Cr Amelia Lorentson
COUNCIL MEETING:                             Ordinary Meeting, 15 May 2025

| hereby notify of my intention to move the following motion at the Ordinary Meeting dated
Thursday, May 15, 2025

AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE PLASTICS IN
COUNCIL OPERATIONS
That Council:
A. | Conduct an audit of single-use plastic usage across all Council-managed facilities, services,
      operations, and events;
B. — Utilise the audit findings to develop a Single-Use Plastics Policy aimed at the phased reduction
      and eventual elimination of single-use plastic items from Council operations;
C.    Continue to collaborate with Tourism Noosa who deliver the Plastic Free Noosa program and
      other relevant stakeholders to ensure alignment with broader community initiatives and best
      practices; and
D.    Request a report to the Council with the findings and recommendations from the audit.
          D

 Councillor signature                             Date

COUNCILLOR COMMENT

Councillor Comments:
The audit report should outline:
°     Current use of single-use plastics within Council functions;
°     Opportunities for reducing or eliminating these items;
e     Financial and operational implications of phasing out single-use plastics;
°     Potential updates to procurement policies, event permits, and vendor guidelines.
Recent events, including the aftermath of the ex-tropical cyclone where plastics, debris, and
microplastics littered the eastern coastline and Teewah, have underscored the urgency of
addressing plastic pollution. Coastal cleanups have revealed the scale of this environmental crisis.
In support of my ongoing advocacy to both federal and state governments on behalf of Noosa Council
to halt ocean outfalls and upgrade wastewater treatment plants to address emergent contaminants
such as PFAS and microplastics, this motion seeks to address the issue of plastics at the source. It
reflects what Council can do to lead by example and drive change locally.
Plastic Free Noosa has been instrumental in driving sustainability initiatives within the Noosa
community. As an initiative of Tourism Noosa, supported by Noosa Council, Plastic Free Noosa
works directly with local businesses, residents, and visitors to eliminate single-use plastics and
promote zero-waste practices. Their efforts include community clean-ups, sustainable event
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programs, and member engagement to inspire and educate the community. Since its inception,
Plastic Free Noosa has eliminated over 161,808 kg of plastic waste and continues leading the charge
toward a regenerative, single-use plastic-free future.
Background:
Single-use plastics, including items such as takeaway containers, cups, straws, and cutlery, have
significant and lasting environmental impacts. These products are typically used once and discarded,
contributing to pollution in waterways, beaches, and natural ecosystems. They also contribute to
greenhouse gas emissions and place a growing burden on waste management systems and
ratepayers.
Noosa Shire is a region defined by its natural beauty, environmental leadership, and sustainability
values. As a UNESCO Biosphere Reserve and World Surfing Reserve, Noosa has both a
responsibility and an opportunity to lead by example in reducing plastic pollution.
The Queensland Government has already introduced bans on certain single-use plastic items, and
community-led programs such as Plastic Free Noosa have helped eliminate over 160,000kg of
plastic waste locally. This motion seeks to build on that momentum by first understanding the extent
of single-use plastic usage within Council and then working toward a policy that will phase these
items out over time.
Conclusion
Conducting an internal audit is a vital first step to developing an evidence-based Single-Use Plastics
Policy that reflects Noosa’s environmental values and aligns with state legislation and community
expectations. By taking a leadership role, Council can reduce its environmental footprint, support
circular economy goals, and help protect the natural assets that define Noosa’s identity.

To all Councillors and Directors
| hereby notify that Cr Lorentson intends to move the motion as shown above at the Ordinary Meeting
dated 15 May.

   cf           LA er                           2 Spas
 Chief E      ive    Officer                     Date

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ORDINARY MEETING                                                                         15 MAY 2025



11.1 PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025


ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Tom Wegener
Cr Frank Wilkie

NON COMMITTEE MEMBERS
Cr Karen Finzel (via Microsoft Teams)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
Director Infrastructure Services Shaun Walsh
Acting Director Corporate Services Margaret Gatt

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. HOUSING STRATEGY - FINANCIAL INCENTIVES FOR SOCIAL AND AFFORDABLE
HOUSING
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the
following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter as I am
currently constructing a dwelling house and have been issued with an Infrastructure Charges Notice,
as a component of the structure has been deemed to be capable of being used as a secondary
dwelling. As this payment is outstanding, awaiting an imminent final inspection, it may be perceived
that I have a potential bias. As a result of my conflict of interest I will now leave the meeting room
while the matter is considered and voted on.

That Council note the report by the Principal Strategic Planner to the Planning & Environment
Committee Meeting dated 6 May 2025 regarding financial incentives for development of social and
affordable housing, and
A. At Council's next review, clarify in the General Rate Donation Policy that not-for-profit
organisations providing crisis or emergency transitional housing or affordable rental premises are
eligible to apply for up to 100% donation on general rates on such accommodation;
B. For private residential developments that include a component of affordable rental premises,
waive the development application fee for Material Change of Use applications for the component of
affordable rental premises as defined in the proposed amendments to Noosa Plan 2020;
C. Waive the pre-lodgement meeting administration fee for not-for-profit community housing
providers and allow for reimbursement of up to 50% of the pre-lodgement administrative fee where
other applicants proceed to formally
apply for a development permit for a proposal including affordable rental premises;
D. Adopt the revised Council Policy on Infrastructure Charges Rebates for Eligible Community
Organisations provided as Attachment 1;
E. Remove reference to secondary dwellings from Council's Charges Resolution and cease issuing
charge notices for secondary dwellings from 1 July 2025; and
F. Prepare explanatory material which will guide applications on the changes outlined in



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ORDINARY MEETING                                                                15 MAY 2025


recommendations A-E above.


7.2. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR SPORT
AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE) AT 61
NOOSA SPRINGS DRIVE, NOOSA HEADS
That Planning & Environment Committee Agenda Item 7.2 be referred to the General Committee
due to the significance of the issue.


8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – MARCH 2025
That Council note the report by the Development Assessment Manager to the Planning and
Environment Committee Meeting dated 6 May 2025 regarding applications that have been decided
by delegated authority for March 2025 as per Attachment 1 to the Report.


Committee Recommendation
That the report of the Planning and Environment Committee meeting dated 6 May 2025 be received
and the recommendations therein be adopted except where dealt with by separate resolution.




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ORDINARY MEETING                                                                            15 MAY 2025



11.2 SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025


ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Frank Wilkie
Cr Jessica Phillips
Cr Nicola Wilson

NON-COMMITTEE MEMBERS
Cr Tom Wegener (for Item 7.1)
Cr Amelia Lorentson (for Item 7.1)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Acting Director Corporate Services Margaret Gatt
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY
That Services & Organisation Committee Agenda Item 7.1 be referred to the General Committee
due to the significance of the issue.


7.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
That Council note the report by the Procurement & Contracts Advisor to the Services & Organisation
Committee Meeting dated 6 May 2025 and adopt the amendments to the Specialised Supplier List
with a change to the name in the table in the Report in Row 2 from Lucid Inc to Lucid Software Inc.
for the remaining term of the list’s validity period, being until 16 October 2025.


8.1. CAPITAL PROGRAM 2024/2025 DELIVERY STATUS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Phillips, inform the meeting that I have a declarable conflict of interest in this matter in relation
to Cooroy Sports Complex Gymnastics Upgrade and upcoming tender mentioned in the Capital
Program Delivery Status Report, as I am the senior squad Coach of the Club in a temporary capacity.
As per previous declarations, although I have a declarable conflict of interest, I do not believe a
reasonable person could have a perception of bias as I do not stand to receive a personal benefit or
loss in relation to this matter. Therefore, I will choose to remain in the meeting room. However, I will
respect the decision of the meeting on whether I can remain and participate in the decision.

That Council note the report by the Director Infrastructure Services to the Services & Organisation
Committee Meeting, 6 May 2025, providing an update on the delivery of the 2024/25 Capital Works
Program as at 31 March 2025.




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ORDINARY MEETING                                                                 15 MAY 2025


8.2. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE
That Services & Organisation Committee Agenda Item 8.2 be referred to the General Committee
due to the significance of the issue.


Committee Recommendation
That the report of the Services and Organisation Committee meeting dated 6 May 2025 be received
and the recommendations therein be adopted except where dealt with by separate resolution.




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ORDINARY MEETING                                                                     15 MAY 2025



11.3 GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025


ATTENDANCE & APOLOGIES


COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson


EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh


APOLOGIES
Nil.


COMMITTEE RECOMMENDATIONS TO COUNCIL


7.1. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR SPORT
AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE) AT 61
NOOSA SPRINGS DRIVE, NOOSA HEADS
(REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 6 MAY 2025)
That the matter be deferred to the Ordinary Meeting dated 15 May 2025.


7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES &
ORGANISATION COMMITTEE DATED 6 MAY 2025)
That the matter be deferred to the General Committee Meeting dated 16 June 2025.


7.3. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE (REFERRED FROM
SERVICES & ORGANISATION COMMITTEE DATED 6 MAY 2025)
That Council note the report by the Director Infrastructure Services to the Services & Organisation
Committee dated 6 May 2025 regarding Noosa River Recreational Boating Facilities.




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ORDINARY MEETING                                                                           15 MAY 2025



8.1. FINANCIAL PERFORMANCE REPORT – APRIL 2025
That Council note the report by the Financial Services Manager to the General Committee Meeting
dated 12 May 2025 outlining the April 2025 year to date financial performance against budget,
including changes to the financial performance report with the inclusion of key financial sustainability
indicators.


8.2. NOOSA ENVIRONMENT STRATEGY IMPLEMENTATION PLAN 5-YEAR MONITORING
REPORT
That Council note the report by the Environmental Services Manager to the General Committee
Meeting dated 12 May 2025 regarding the Noosa Environment Strategy Implementation Plan for the
2023/24 Financial Year, and
A. Note the progress against the targets and strategies in the Environment Strategy and the
implementation actions in the Noosa Environment Strategy Implementation Plan for the 2023/24 FY;
and
B. Note the recommendations for the mid-term review and update of the Environment Strategy, at
this halfway point into its 10-year implementation.


9.1. CONTRACT NO: CN25031 - PROVISION
OF CLEANING SERVICES FOR ADMINISTRATION BUILDINGS, LIBRARIES AND OTHER
FACILITIES.
That Council note the report by the Building & Facilities Coordinator (Acting) to the General
Committee Meeting dated 12 May 2025 and:
A. Award Contract No. CN25031 for Provision of Cleaning Services for Administration Buildings,
Libraries and Facilities under a schedule of rates contract, for an initial term of two (2) years
commencing 30 June 2025 and
expiring on 27 June 2027, to the following contractors:
1. CMBM Facility Services Pty Ltd for Separable Portions A and B;
2. Ecovist Pty Ltd ATF R & R McKindlay Trust t/as Ecovia for Separable Portions C, D and F; and
3. David Gillman for Separable Portions E and G.
B. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer
the Contract on behalf of Council and, subject to satisfactory performance of the suppliers, approve
the options to extend the contract at the expiry of initial term for a further two (2) periods of up to 24
months each.


Committee Recommendation
That the report of the General Committee meeting dated 12 May 2025 be received and the
recommendations therein be adopted except where dealt with by separate resolution.




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