MINUTES

Ordinary Meeting

Thursday, 15 May 2025

5:00 PM
Cooroy Memorial Hall, 23 Maple Street Cooroy.

Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson

“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 15 MAY 2025

1. DECLARATION OF OPENING

The meeting was declared open at 5.01pm.

2. ACKNOWLEDGEMENT OF COUNTRY

Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.

3. ATTENDANCE & APOLOGIES

COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Jessica Phillips
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil

4. CONFIRMATION OF MINUTES

4.1. ORDINARY MEETING MINUTES DATED 17 APRIL 2025

Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Amelia Lorentson
The Minutes of the Ordinary Meeting held on 17 April 2025 be received and confirmed.
Carried unanimously.
ORDINARY MEETING MINUTES 15 MAY 2025

4.2. SPECIAL MEETING MINUTES DATED 8 MAY 2025

The following material was presented to the meeting in relation to this item:
 Attachment 1 to the Ordinary Meeting dated 15 May 2025 - Updated Page 1 of Attachment 2 to Special Meeting 8 May 2025 DMP Where we Roam provided by Cr Stockwell.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That the Minutes of the Special Meeting held on 8 May be received and confirmed, with the following amendment:
A. That it be noted that there was an error in the graph presented in “2025-05-08 Attachment 2 to Special Meeting - DMP Where we Roam - provided by Cr Stockwell” and
1. That a note be added to the Minutes of the Special Meeting dated 8 May 2025 that acknowledges this error; and
2. Provide the correct information as presented at the Ordinary Meeting dated 15 May - refer Attachment 1 to the Ordinary Meeting dated 15 May 2025 Updated Page 1 of Attachment 2 to Special Meeting 8 May 2025 DMP Where we Roam - provided by Cr Stockwell.
Carried unanimously.

5. PETITIONS

Nil.

6. PRESENTATIONS

Nil.

7. DEPUTATIONS

Nil.

8. PUBLIC QUESTION TIME

8.1. JULIANE VOGLER

QUESTION 1
Could you please explain the meaning of the text message "has been resolved" in your work request procedure regarding the completion of the requested task, when the request has not actually been completed?
RESPONSE PROVIDED BY KERRI CONTINI, DIRECTOR COMMUNITY
SERVICES
Thank-you Ms Vogler for your question about Council’s customer request messaging. I am responding as the director responsible for Council’s Customer Experience. Council operates a customer request system which creates a record when customers lodge a request for investigation and this then produces work orders for the staff to action. Our records show that you submitted two Customer Requests numbered RM2024/00202 and RM2024/00219 in January 2024 about issues with debris and trees blocking water flows on Upper Pinbarren Rd. Council
ORDINARY MEETING MINUTES 15 MAY 2025

staff did attend the site in response to your requests and conducted works to clean the front of the pipes and remove debris. After this was complete, the staff signed off on the system work order as complete because they had cleared the debris and the water was now flowing freely. The system then automatically sent you text messages advising that the requests “had been resolved” as the staff had actioned the task and completed the work that they saw necessary at the time. You submitted further requests three weeks ago (RM2025/09299 and RM2025/00304) regarding the fallen tree. Staff have attended the site and agreed that the fallen tree is detouring water onto the road and should be considered for removal. Due to current work backlogs this has not progressed further. I acknowledge that you only received text communications in 2024 and that these messages would have been confusing and frustrating as they did not reference the tree across the waterway and indicated the matter had been resolved when it had not been from your perspective. We are reviewing our processes when responding to customer requests including improving communication with customers and ensuring system messages are meaningful. Your feedback has been helpful and I have provided it to the team doing this review.

QUESTION 2
How does Noosa Council's quality control system regarding road maintenance/road repair including external companies/contractors work?
RESPONSE PROVIDED BY SHAUN WALSH, DIRECTOR INFRASTRUCTURE
SERVICES
Thankyou for your question. Upper Pinbarren Creek Road is an unsealed road of over 5kms length with multiple waterway crossings, noting Noosa Shire has approximately 200kms of unsealed road across the Shire. Over the last 3 years Noosa Shire has had significant rainfall across the shire that has caused road infrastructure failures in over 20 locations, and the weather has proven to be very problematic in term of ongoing drainage issues and road failures. The Upper Pinbarren Creek catchment is particularly volatile from flashing flooding and road damage due to steep hills and multiple waterway crossings. In terms of quality control for major repair works, such as the landslide repair work recently undertaken on the road, this work is overseen by external contracted engineers with expertise in landslides and road reconstruction. Review of the work adequacy is also assessed by Council's own engineers to ensure satisfactory outcomes. In terms of quality control for routine road surface maintenance and drainage clearing work, this work is undertaken by Council internal crews, overseen by Council's own engineers to ensure satisfactory outcomes. It is acknowledged that Council has a back log of maintenance requests on our unsealed roads and associated drains, arising from ongoing wet weather and damage, including Upper Pinbarren Creek Road. This has been compounded in recent weeks with protected industrial action by Council's outside workforce halting maintenance works. Council will attend to outstanding road maintenance and drainage tasks on Upper Pinbarren Creek Road as soon as possible, but within the constraints of available staff and maintenance budgets. Council appreciates all residents’ patience arising from ongoing poor weather and recent industrial action impacting maintenance delivery across the Shire.

8.2. PAT SPICER

QUESTION 1
The overall emphasis in this question is seeking transparency, understanding details and ensuring community’s needs and concerns are properly addressed in the council decision making process, so what are council’s plans for the community consultation for future uses of Lots 2 and 3 of the subdivision at 62
ORDINARY MEETING MINUTES 15 MAY 2025

Lake Macdonald Drive, Cooroy?
RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT
No Community Engagement and Communications plan has been prepared as yet for consideration of proposed Lots 2 and 3, as Council is focussed on current project priorities and focussed on Lot 1. Council is also looking at Council owned carpark sites in Tewantin and Noosa Heads and will do this prior to considering Lots 2 and 3 at Cooroy. With resources and priorities focussed on other projects, consultation on future lots 2 and 3 is unlikely to formally begin in the next 12 months.

QUESTION 2
When will council organise the community meeting on future uses of Lot 2 and 3 Lake Macdonald Drive, Cooroy considering the community could vote for no further housing and assuming the council does intend to take that possible outcome into consideration and honour the resident’s wishes as there could be a huge saving to subdivision costs if the lots are not made fully housing ready as is the current plan in the subdivision works?
RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT
Council has resolved to remediate the whole site and to facilitate the development of Lot 1 by Coast2Bay Housing. Coast2Bay have time commitments for the delivery of Community Housing on Lot 1 in order to meet the conditions of their capital grant. There is no fixed timing for further investigations of proposed Lots 2 & 3 and Council intends to investigate other sites in Tewantin and Noosa Heads this year, prior to considering Lots 2 and 3 in Cooroy. Operational works including the internal road will assist with the traffic and access during the construction of the residential units on Lot 1, so as to mitigate impacts on Lake Macdonald Drive and surrounding neighbours. When the time comes there will be a range of communications methods used to share information and garner the views of the Noosa Shire community, catering to both face to face discussions and online participation.

8.3. WENDY SCOTT

QUESTION 1
Council committed to consulting the community regarding the preferred use of Lots 2 and 3 at 62 Lake Macdonald Drive, Cooroy, with the understanding that the outcome may not involve further housing development. Given that this consultation has not yet taken place, why is Council proposing to invest hundreds of thousands of dollars in constructing a road and installing utilities to support housing on these lots?
RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ENVIRONMENT
While no decision has been made about the future use of proposed Lots 2 and 3, any future use would likely be for some purpose for which people will be accessing the land, in higher numbers than they currently do. Whether people live there, work there or recreate there in the future, Council has decided to remediate and service the site.

QUESTION 2
Does the Council’s definition of 'community consultation' refer specifically to consultation with the Cooroy community, where the land in question is located?
RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
ORDINARY MEETING MINUTES 15 MAY 2025

ENVIRONMENT
Prior to the development of Lots 2 & 3 or even the commitment of their future use, Council will consult with the whole of its community. This would include targeted consultation with the adjoining residents and the immediate Cooroy neighbourhood, however it will also take into account the whole Shire and the needs of the Noosa Shire community. When the time comes there will be a range of communications methods used to share information and garner the views of the community.

9. MAYORAL MINUTES

Nil.

10. NOTIFIED MOTIONS

10.1. AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE
PLASTICS IN COUNCIL OPERATIONS

Cr Lorentson withdrew the Notice of Motion.

11. CONSIDERATION OF COMMITTEE REPORTS

11.1. PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Tom Wegener
Cr Frank Wilkie

NON COMMITTEE MEMBERS
Cr Karen Finzel (via Microsoft Teams)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
Director Infrastructure Services Shaun Walsh
Acting Director Corporate Services Margaret Gatt

APOLOGIES
Nil.
ORDINARY MEETING MINUTES 15 MAY 2025

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. HOUSING STRATEGY - FINANCIAL INCENTIVES FOR SOCIAL AND
AFFORDABLE HOUSING

In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter as I am currently constructing a dwelling house and have been issued with an Infrastructure Charges Notice, as a component of the structure has been deemed to be capable of being used as a secondary dwelling. As this payment is outstanding, awaiting an imminent final inspection, it may be perceived that I have a potential bias. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on.

Cr Stockwell left the meeting.

Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Nicola Wilson
That Council note the report by the Principal Strategic Planner to the Planning & Environment Committee Meeting dated 6 May 2025 regarding financial incentives for development of social and affordable housing, and A. At Council's next review, clarify in the General Rate Donation Policy that notfor-profit organisations providing crisis or emergency transitional housing or affordable rental premises are eligible to apply for up to 100% donation on general rates on such accommodation; B. For private residential developments that include a component of affordable rental premises, waive the development application fee for Material Change of Use applications for the component of affordable rental premises as defined in the proposed amendments to Noosa Plan 2020; C. Waive the pre-lodgement meeting administration fee for not-for-profit community housing providers and allow for reimbursement of up to 50% of the pre-lodgement administrative fee where other applicants proceed to formally apply for a development permit for a proposal including affordable rental premises; D. Adopt the revised Council Policy on Infrastructure Charges Rebates for Eligible Community Organisations provided as Attachment 1; E. Remove reference to secondary dwellings from Council's Charges Resolution and cease issuing charge notices for secondary dwellings from 1 July 2025; and F. Prepare explanatory material which will guide applications on the changes outlined in recommendations A-E above.
Carried unanimously.

Cr Stockwell returned to the meeting.

7.2. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL
CHANGE OF USE - RESORT COMPLEX AND ANICILLARY BAR, FOOD AND
DRINK OUTLET, OUTDOOR SPORT AND RECREATION, AND CLUB (MINOR
EXTENSION TO EXISTING CLUBHOUSE) AT 61 NOOSA SPRINGS DRIVE,
NOOSA HEADS
That Planning & Environment Committee Agenda Item 7.2 be referred to the General Committee due to the significance of the issue.
ORDINARY MEETING MINUTES 15 MAY 2025

8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
MARCH 2025
That Council note the report by the Development Assessment Manager to the Planning and Environment Committee Meeting dated 6 May 2025 regarding applications that have been decided by delegated authority for March 2025 as per Attachment 1 to the Report.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That the report of the Planning and Environment Committee meeting dated 6 May 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.

11.2. SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Frank Wilkie
Cr Jessica Phillips
Cr Nicola Wilson

NON-COMMITTEE MEMBERS
Cr Tom Wegener (for Item 7.1)
Cr Amelia Lorentson (for Item 7.1)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Acting Director Corporate Services Margaret Gatt
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY
That Services & Organisation Committee Agenda Item 7.1 be referred to the General Committee due to the significance of the issue.

7.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
That Council note the report by the Procurement & Contracts Advisor to the Services & Organisation Committee Meeting dated 6 May 2025 and adopt the amendments to the Specialised Supplier List with a change to the name in the table in the Report in Row 2 from Lucid Inc to Lucid Software Inc. for the remaining term of the list’s validity period, being until 16 October 2025.
ORDINARY MEETING MINUTES 15 MAY 2025

8.1. CAPITAL PROGRAM 2024/2025 DELIVERY STATUS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Phillips, inform the meeting that I have a declarable conflict of interest in this matter in relation to Cooroy Sports Complex Gymnastics Upgrade and upcoming tender mentioned in the Capital Program Delivery Status Report, as I am the senior squad Coach of the Club in a temporary capacity. As per previous declarations, although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias as I do not stand to receive a personal benefit or loss in relation to this matter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That Council note the declarable conflict of interest by Cr Phillips and determine that in accordance with s150ES of the Local Government Act 2009, and having considered the Councillor's conflict of interest as described, it is decided that Cr Phillips may participate and vote on this matter in relation to the Cooroy Sports Complex Gymnastics Upgrade mentioned in the Capital Program Delivery Status Report which is only a report for noting, as Cr Phillips does not stand to receive a personal benefit or loss in relation to this matter.
Carried unanimously.
Cr Phillips having declared a conflict of interest was not eligible to vote.

Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Amelia Lorentson
That Council note the report by the Director Infrastructure Services to the Services & Organisation Committee Meeting, 6 May 2025, providing an update on the delivery of the 2024/25 Capital Works Program as at 31 March 2025.
Carried unanimously.

8.2. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE
That Services & Organisation Committee Agenda Item 8.2 be referred to the General Committee due to the significance of the issue.

Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That the report of the Services and Organisation Committee meeting dated 6 May 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously?
ORDINARY MEETING MINUTES 15 MAY 2025

1 GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025
1.
3.

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR
SPORT AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE)
AT 61 NOOSA SPRINGS DRIVE, NOOSA HEADS
(REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 6 MAY 2025)

The following material was presented to the meeting in relation to this item:
- Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour Monitoring

Motion
Moved: Cr Brian Stockwell
Seconded: Cr Frank Wilkie
That Council note the Further Report by the Manager Development Assessment to the Planning and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110 for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse) at 61 Noosa Springs Drive, Noosa Heads and:
A. Approve the application subject to conditions in accordance with Attachment 1.
B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved plans.
ORDINARY MEETING MINUTES 15 MAY 2025

Amendment No. 1
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Item A be amended to read:
Approve the application subject to conditions in accordance with Attachment 1, with an amendment to Condition 11 to read:
"11. Use by guests and visitors of the swimming pools is limited to the time period 6am to 12am 9pm only." Carried unanimously.

Amendment No. 2
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That Item A, include the following addition:
Include new condition to be inserted as Condition 14, and subsequently renumber the existing conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour Monitoring.
Carried unanimously.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Frank Wilkie

That Council note the Further Report by the Manager Development Assessment to the Planning and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110 for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse) at 61 Noosa Springs Drive, Noosa Heads and:

A. Approve the application subject to conditions in accordance with Attachment 1, with

1. An amendment to Condition 11 to read:
"11. Use by guests and visitors of the swimming pools is limited to the time period 6am to 9pm only."; and

2. Include new condition to be inserted as Condition 14, and subsequently renumber the existing conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour Monitoring.

B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved plans.

For: Crs Wilkie, Stockwell, Wegener and Finzel
Against: Crs Lorentson, Phillips and Wilson
Carried.
ORDINARY MEETING MINUTES 15 MAY 2025

7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
& ORGANISATION COMMITTEE DATED 6 MAY 2025)

Motion
Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Council
A. Note the report by the Business Improvement & Integration Officer to the Services & Organisation Committee Meeting dated 6 May 2025, and B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

Amendment No. 1
Moved: Cr Jessica Phillips
Seconded: Cr Amelia Lorentson
That item B, 1, be added to read:
1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities", "Councillors" be amended to read:

"ROLES AND RESPONSIBILITIES
Councillors
Review and adopt Council’s Integrated Compliance and Enforcement Policy.
Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
Councillors must not involve themselves in negotiating and resolving outcomes with aggrieved parties nor advocating on behalf of or representing parties.
Councillors can assist constituents in raising concerns relating to compliance and enforcement by referring them to the appropriate functional area.
Councillors may actively support and promote voluntary compliance through advocacy, education, and community engagement. This includes encouraging understanding of relevant regulations and fostering cooperative relationships between the council and the community.
Councillors must not be involved in operational compliance or enforcement actions as outlined in Council’s endorsed Governance Framework. This includes (but is not limited to) participation in investigations, issuance of penalty infringement notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be managed independently by authorised council officers in accordance with legislative requirements and operational procedures.
This separation ensures procedural fairness, protects the integrity of compliance processes, and upholds the principles of good governance. " Carried unanimously.

Amendment No. 2
Moved: Cr Brian Stockwell
That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles and Responsibilities", "Councillors" :
"Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor advocating on behalf of or representing parties.
Councillors can assist constituents in raising concerns relating to compliance and enforcement by referring them to the appropriate functional area." and Add words in red below, after paragraph 2, as follows:
However, councillors must not be involved in operational compliance or enforcement actions as outlined in Council’s endorsed Governance Framework.
This includes (but is not limited to) participation in investigations, issuance of penalty infringement
ORDINARY MEETING MINUTES 15 MAY 2025

notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be managed independently by authorised council officers in accordance with legislative requirements and operational procedures.
Notwithstanding this, Councillors can consider legal and prosecution matters as reported by staff through the established council meeting processes." The Amendment No. 2 lapsed for want of a seconder.

Amendment No. 3
Moved: Cr Jessica Phillips
Seconded: Cr Amelia Lorentson
That the wording in B,1 be amended to read:
1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities", "Councillors" be amended to read:
"ROLES AND RESPONSIBILITIES

Councillors

Review and adopt Council’s Integrated Compliance and Enforcement Policy.

Councillors may actively support and promote voluntary compliance through advocacy,education and community engagement by This includes encouraging an understanding of relevant laws and regulations. and fostering cooperative relationships between the council and the community. Councillors can assist constituents in raising concerns relating to compliance and enforcement matters by referring them to the appropriate functional area.

Councillors must not be involved in operational compliance or enforcement actions as outlined in Council’s endorsed adopted Governance Framework. This includes (but is not limited to) participation in investigations, and/or advocating or taking over the matter on behalf of the applicant relating to the issuance of penalty infringement notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be managed independently by authorised council officers in accordance with legislative requirements and operational procedures. This separation ensures procedural fairness, protects the integrity of compliance processes, and upholds the principles of good governance. Notwithstanding this, Councillors can consider formal legal and prosecution matters as reported by staff through the established council meeting processes." Carried unanimously.

Amendment No. 4
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That the wording below be inserted in the draft policy provided at Attachment 1 under "Roles and Responsibilities", "Councillors" after the current wording:
"Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent with the Act." Carried unanimously.

Amendment No. 5
Moved: Cr Jessica Phillips
Seconded: Cr Amelia Lorentson
That item B 2 be added to read:
2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and replace with the definition of “breach” which is defined as:
ORDINARY MEETING MINUTES 15 MAY 2025

Carried unanimously.

Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Council

A. Note the report by the Business Improvement & Integration Officer to the Services & Organisation Committee Meeting dated 6 May 2025, and

B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1; with the following amendments:

1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities", "Councillors" be amended to read:

"ROLES AND RESPONSIBILITIES

Councillors

Review and adopt Council’s Integrated Compliance and Enforcement Policy.

Councillors may actively support and promote voluntary compliance through education, and community engagement by encouraging an understanding of relevant laws and regulations. Councillors can assist constituents in raising concerns relating to compliance and enforcement matters by referring them to the appropriate functional area.

Councillors must not be involved in operational compliance or enforcement actions as outlined in Council’s adopted Governance Framework. This includes (but is not limited to) participation in investigations, and/or advocating or taking over the matter on behalf of the applicant relating to the issuance of penalty infringement notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be managed independently by authorised council officers in accordance with legislative requirements and operational procedures.Notwithstanding this, Councillors can consider formal legal and prosecution matters as reported by staff through the established council meeting processes."

Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent with the Act."

and

2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and replace with the definition of “breach” which is defined as:
ORDINARY MEETING MINUTES 15 MAY 2025

Carried unanimously.

7.3. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE (REFERRED FROM
SERVICES & ORGANISATION COMMITTEE DATED 6 MAY 2025)
That Council note the report by the Director Infrastructure Services to the Services & Organisation Committee dated 6 May 2025 regarding Noosa River Recreational Boating Facilities.

8.1. FINANCIAL PERFORMANCE REPORT – APRIL 2025
That Council note the report by the Financial Services Manager to the General Committee Meeting dated 12 May 2025 outlining the April 2025 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators.

8.2. NOOSA ENVIRONMENT STRATEGY IMPLEMENTATION PLAN 5-YEAR MONITORING
REPORT
That Council note the report by the Environmental Services Manager to the General Committee Meeting dated 12 May 2025 regarding the Noosa Environment Strategy Implementation Plan for the 2023/24 Financial Year, and A. Note the progress against the targets and strategies in the Environment Strategy and the implementation actions in the Noosa Environment Strategy Implementation Plan for the 2023/24 FY; and B. Note the recommendations for the mid-term review and update of the Environment Strategy, at this halfway point into its 10-year implementation.

9.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT NO: CN25031 - PROVISION
OF CLEANING SERVICES FOR ADMINISTRATION BUILDINGS, LIBRARIES AND OTHER
FACILITIES.
That Council note the report by the Building & Facilities Coordinator (Acting) to the General Committee Meeting dated 12 May 2025 and:
A. Award Contract No. CN25031 for Provision of Cleaning Services for Administration Buildings, Libraries and Facilities under a schedule of rates contract, for an initial term of two (2) years commencing 30 June 2025 and expiring on 27 June 2027, to the following contractors:
1. CMBM Facility Services Pty Ltd for Separable Portions A and B;
2. Ecovist Pty Ltd ATF R & R McKindlay Trust t/as Ecovia for Separable Portions C, D and F; and
3. David Gillman for Separable Portions E and G.
B. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer the Contract on behalf of Council and, subject to satisfactory performance of the suppliers, approve the options to extend the contract at the expiry of initial term for a further two (2) periods of up to 24 months each.
ORDINARY MEETING MINUTES 15 MAY 2025

Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Amelia Lorentson
That the report of the General Committee meeting dated 12 May 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.

12. ORDINARY MEETING REPORTS

Nil.

13. CONFIDENTIAL SESSION

Nil.

14. NEXT MEETING

The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin on Thursday 19 June 2025 at 10.00am.

15. MEETING CLOSURE

The meeting closed at 6.01pm.