2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 12 MAY 2020


BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                          THE NEXT QUARTER
Design decisions to be documented and          Design decisions are being                Continue to document design               Develop a program of infrastructure
reported to the RPEQ or Council as               documented and reported to RPEQ.            decisions and report to RPEQ.               assessments based on level of risk.
required.                                      Standards are being included in           Continue to include standards in          Adopt process for documenting
Include standards in construction                construction drawings sets.                 construction drawings sets.                 Design decisions reporting to
drawing sets. Develop a program of
                                                                                           Continue to develop a process for           Council.
infrastructure assessments based on
                                                                                             documenting design decisions
level of risk e.g. traffic volumes audit
                                                                                             reporting to Council.
Assess lighting compliance risk at
roundabouts & crossings etc.
Define staff roles within Project              Staff roles have been defined within      Continue ongoing development of           Consider establishment of Project
Management Plans and Improve                     current Project Management Plans.           tools and procedures.                       Management Office.
awareness of previous project lessons          Lessons learnt register established       Continue documenting lessons
learnt summaries.                                and populated from recent projects          learnt summaries for completed
                                                 for future reference.                       projects future reference.
Provide high level corporate reporting of      Quarterly risk reporting is being         Continue to develop to report             Continue ongoing development of
Project Risk to PCG, CWE and Council.            provided to PCG and CWE each                Quarterly risk to PCG and CWE.              process and smart sheet tool for
                                                 quarter.                                                                                reporting high level corporate
                                               Continue to refine smart sheet tool                                                     reporting of Project Risk to PCG
                                                 for reporting high level corporate                                                      and CWE.
                                                 reporting of Project Risk to PCG and
                                                 CWE.
Continually evolve contractor selection        Consultants / contractors are             Continue use of lessons learnt and        Consider establishment of Project
process.                                         reviewed and scorecard developed            contractor references database for          Management Office.
Develop database of lessons learnt and           after project completion.                   completed projects.
contractor references.                         Lessons learnt and contractor             Continue to use consultants /
Review of consultants / contractors after        references database has been                contractors review scorecard for key
project completion.                              developed for key projects.                 projects.
North Shore Holiday Camp designed              Handover of project underway.             Finalise any remaining invoices.          Close out project.
and developed for sustainable tourism.

Plan and manage a continual effort to          Project Officers are regularly            Continue to regularly engage with         Consider establishment of Project
inform and engage the community.                 engaging with the community on key          the community throughout key                Management Office.
                                                 projects.                                   projects.                                 Noosa Parade community
                                               Recent projects include Cooroy                                                          engagement.
                                                 Hinterland Playground via Cooroy
                                                 Library and dedicated project
                                                 website.



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