2018-06-12 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   12 JUNE 2018




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                               12 JUNE 2018

      b)   Payments for contribution to operational      expenses will   be made in quarterly
           instalments in advance upon a receipt of a valid tax invoice from NBRF dated on or
           after the first day of the quarter.
      c)   Payments for any project funding will be made upon receipt of a valid tax invoice from
           NBRF after notification by Council that the funding has been approved.
      5.2   Extended financial commitments
      Before NBRF commits to any purchase, contract, undertaking or activity that has financial
      commitments beyond the period of approved funding and for which purchase, contract,
      undertaking or activity NBRF will require Council funding, NBRF must apply for and obtain
      approval from Council prior to NBRF making the commitment.
      5.3   Right to suspend funding
      Without limiting the Council’s rights, if Council is satisfied:
      a)   |NBRF does not have the capacity to manage thedunding; or
      b)   |NBRF does not have the capacity to performethe programs in lineywith the objects of
           the Trust; or
      c)   Council is unable to provide the funding due to any legal impediment,
      then the Council may at its sole discretion:
      d)   Suspend payment of the funding or an instalment of the funding (whether in whole or
           in part) of the NBRF program; and/or
      e)   Direct NBFR to cease spending the Funding.

      6    FUNDING CONDITIONS.
      In return for receiving Funding from,the Council, NBRF must'undertake appropriate planning,
      maintain appropriaté processes\ and procedures and undertake performance reporting
      including:
      6.1  General requirements
      a)   Develop and regularly review a 3-5 year strategic plan outlining the goals and
           objectives for the Foundation to achieve the purposes of the Trust.
      b)   “Develop an annual Operational Plan setting out the priority actions for the next
           financial year in order to achieve the goals and objectives of the strategic plan.
      c)   Before 30" March 2019, NBRF is to provide details of changes instituted by the
           Foundation, to improve its governance model, transparency around its operations,
           reporting to the community and fund-raising effectiveness. In the event that Council is
           satisfied that reasonable    steps  have   been  taken   to address   these  matters,
           consideration will be given to further funding for operational expenses for the
           remaining financial years under this Deed.
      d)   Establish, review and maintain suitable criteria, guidelines, assessment rationale and
           processes for disbursement and acquittal of funds for eligible entities to undertake
           projects that meet the purposes of the Trust.
      e)   Ensure the funding is directed to the purposes for which it is assigned by Council
           (specifically operational activities or projects).
     f)    Ensure the Company or entities granted funding to do work or activities in line with the
           purposes of the Trust obtain approvals to do work or conduct other activities on

      Funding Deed — Noosa Biosphere Reserve Foundation Ltd & Noosa Council               Page 6

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