2018-06-12 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   12 JUNE 2018




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                             12 JUNE 2018

           Council owned or managed lands or as required under State or Federal legislation
           prior to work or the activity commencing.
     g)    Provide recognition of Council funding support in written material, advertising, media,
           signage and reporting documents.
     6.2   Performance reporting
     NBRF must monitor the NBRF program activities and submit written reports to meet
     Council’s acquittal requirements including but not limited to:
     a)    Provide a quarterly progress report against utilisation of the funding towards the NBRF
           program for the financial year and specifically information related to each project, their
           status and milestones achieved.
     b)    Provide an Annual Report for each financial year and submit it to Council no later than
           30 November each year or within 30 days of the Annual General Meeting whichever is
           the sooner.   The Annual Report to include evidence that, the funding is being
           successfully applied to the objects of the Company and the purposes of the Trust and
           particularly to delivery of projects funded by any Council contribution as well as
           performance against the key performancegindicators contained in“Scehedule 1 to this
           Deed.
     C)    Provide an audited financial report for each financial’year and submit it to Council no
           later than 30 November each year, or within. 30,days of the Annual General Meeting
          whichever is the sooner.    Theaudited financial report is to identify the use of the
           funding provided by Council for the \NBRF program),   NBRF must maintain financial
           records  in accordance with    ‘legislativés.requirements that identify receipt and
           expenditure of the funding for the NBRF so that,at all times the funding for the NBRF
           program is identifiable.and ascertainable.
     d)    ‘If required by Council, provide ad-hoe reports within 30 days of such request, or such
           lesser period, setting out:
            i)  Any significant developments in or concerning the NBRF program;
            ii) Any significantidelays or difficulties.encountered in performing the NBRF program
                iN accordance with this Deed: and
     e)    NBRF must permit the Council or its agent or representative to have access to NBRF’s
           records relating to funding provided by Council and must cooperate with any audit or
           information request carried out or requested by Council.
    f)     For<avoidance of doubt, the above paragraphs survive the expiration or earlier
           termination of this Deed, except for paragraph d).

     7     MANAGEMENT OF FUNDING
     7.1.  Use of funding
     a)    |NBRF must only expend the funding:
           i)   For undertaking the NBRF program and purposes that are necessarily related to
                the program, for which the funding was provided; and
           ii)  Otherwise in accordance with the terms and conditions of this Deed.
     b)    |NBRF must not use the funding, any interest acquired with the funds, any assets or the
           existence of this Deed as any form of security for any purpose, unless the Council has
           given its prior written approval.

     Funding Deed — Noosa Biosphere Reserve Foundation Ltd & Noosa Council               Page 7

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