2021-04-06 Services and Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA    6 APRIL 2021




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                             6 APRIL 2021

      ORGANISATIONAL POLICY - PROCUREMENT FINANCIAL CAPACITY ASSES 3MENT PROCESS

      tenderer will be provided to the tender evaluation panel for inclusion ss part of the financial capability
      weighting included in the overall tenderer scoring assessment.
      Project Delivery
      During the project delivery stage of & contract appropriate consideration will be given to measures
      required to effectively manage risk where contractors sre engaging sub-contractors. This may
      include the verification of statutory declarations made by contractors relating to payments made to
      sub-contractors, and / or the establishment of project trust bank accounts for higher value projects.
      These messures will be considered on 8 case by case basis and agreed in advance of project
      commencement between Corporate Services and the relevant project manager.
      ROLES AND RESPONSIBILITIES

      The Financial Services branch will provide support in undertaking / overseeing financial capacity
      assessments and providing final financial capability scores to the tender evaluation panel.
      The Director Corporate Services will assess the draft financial capacity assessment and endorse
      the provision of final scoring to the tender evaluation panel.
      The CEO and Directors sre responsible for ensuring compliance with this policy and ensuring
      accurate and reliable information is provided to Council for effective decision making.
      The Procurement branch will ensure thst sppropriste information is included in tender
      documentation to allow Council (or 4 third party engaged by Council) to undertake financial capacity
      assessments. Additionally, the Procurement Branch will provide advice in regards to how the
      outcomes of the financial assessment are considered as part of the overall tender evaluation and
      reported to Council for tender sward.
      Project managers will undertake the mecessary due diligence checks throughout the delivery of 6
      project (particularly where sub-contractors are engaged) to monitor and manage any emergent
      financial capacity risk.
      RELEVANT LEGISLATION

      Financia! Sustainability Policy
      Local Government Act 2009
      Local Government Regulation 2012

      Vercion control
        Vercion    Rescon/ Trigger              Change (Yi)  Endorsed! Reviewed by   Oste

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