2021-04-06 Services and Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA    6 APRIL 2021


                                                     Attachment 2




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              6 APRIL 2021

                                                                                               Attachment 2

        | @        NOOSA                                                       Policy Guideline
       _( p | COUNCIL                                          TENDERER FINANCIAL

       Corporate Plan Reference:                  Excellence as a Council

       Guideline Owner and Department:             Director Corporste Services
                                                                                                         C
     GUIDELINE BACKGROUND

     The Tenderer Financial Capacity Assessment Guideline is a supporting document for the Tenderer
     Financial Capecity Assessment Process Policy and details the triggers to determine if a financial
     capacity assessment is required, and the assessment process to be followed once 8 specific
     assessment type is triggered.

     ORGANISATION GUIDELINE

     Tender Financial Assessment

     Assessment Thresholds

     Financia! thresholds for triggering an assessment will differ based on the relevant category of project
     which reflects the perceived risk associated with each category.

                                                   Threshold
       Capital Contracts - Busdings               > $500,000
       Capital Contracts - Other                 > $1,000,000
       Capital and Operational Contracts - ICT    > $500,000
       Operational Contracts - Other             > $1,000,000

     lf the category threshold is triggered by the estimsted contract value (based on budget) a tenderer
     will be required to provide the appropriate information és part of s tender response to allow a financial
     capacity / qoing concem assessment to occur.

     information Requirements

     Procurement tender documentstion will clearly specify the information s tenderer must provide to
     undertake a financial capacity assessment. The following documentation will be requested:

      Previous 4 years Audited Financial Statements including notes*
      Previous 4 years Audit Opinions™
      Current Bank Statements to Assess Liquidity
      Solicitors Representation Letter
      Details of Executive Indust (perience
      Details of Corporate Indust (perience
      Details of Staffing Levels and Turnover Rate for Previous 3 Years
     * Anvnimum of 2 years required to undertake a valki assessment
     “If not included in with the Financlal Statements

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