2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                6 FEBRUARY 2018


Delay in Receiving Invoices from Cleanaway for Collection Services
The new waste management contract commenced on 1 September 2017. Separable Portion A
(Collection Services) involved a substantial change in services with the roll out of new bin sizes,
garden waste service and the introduction of on board computers on collection vehicles to track
services.
The roll out of the new contract and the commencement of the Green Bin service happened
smoothly from a customer perspective. However, Cleanaway to date have not submitted monthly
claims for collection services for the months of September through to December.
Council’s Finance Branch has been accruing these estimated costs (exceeding $1,000,000) to
give an accurate representation of Council’s financial position in the waste budget. Staff are
working with Cleanaway to urgently resolve the submission of outstanding invoices so that
payment can be made.
Capital Works
There are two Capital Works Projects approved for 2017/18:
   Upgrades to the Reusable Goods Recycling and Sale Facility
     A hardstand will be constructed throughout the currently unsealed rear yard of the facility.
     This will include the construction of a bio-basin to treat stormwater.
   New Shed at the Reusable Goods Recycling and Sale Facility
     A large shed will also be constructed in the Briteside area for the storage and repair of
     reusable goods. Once this new shed is completed the building at the Transfer Station
     (currently used by Briteside for storing reusable goods) can be vacated. That building will
     then be used by Cleanaway for the bailing and temporary storage of recycled material as
     new markets and options are sought. It is proposed that a second large shed in 2018/19
     will also house a waste education room for classes and workshops run by Council officers
     and contractors.

Both projects have not yet commenced as they are awaiting finalisation of the letting of tenders
for operation of the Reusable Goods Recycling and Sale Facility, which is due to be decided by
Council in February 2018. It is estimated they will commence in April 2018.

2.   CUSTOMERS
Collection Services
 Bin Services                1 January 2016      1 July 2016      1 July 2017      1 Jan 2018
 240 Refuse                          29,962           30,158           30,514          30,440
 360 Refuse                               0                0                0             188
 140 Refuse                              68               67               65              64
 240 Recycling                       25,290           25,607           26,118          25,288
 360 Recycling                            0                0                0             186
 240 Garden                           4,032            4,285            5,132          14,708
 360 Garden                               0                0                0             537
 Exemptions Garden Waste                  0                0                0             402
 1cm Bulk                                28               26               25              22
 1100 Refuse                            396              348              375             399
 1100 Recycling                         285              292              309             323
 1.5cm Bulk                             198              200              189             200
 2cm Bulk                                18               18               14              21
 3cm Bulk                               223              227              225             217
 Compactor bin                            1                2                2               2
 Cardboard Bin 3cm                        0                0                0               3


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