2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                      6 FEBRUARY 2018


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                             THE NEXT QUARTER
Financial Services

Budget                                    November budget review (BR2)               Monitoring   and    support   for            April budget review (BR3) for any
                                            finalised and adopted by Council.            managers in developing their                   final 2017/18 operational and capital
                                          2018/19      budget     development          2018/19 budget requests.                       budget adjustments.
                                            process has commenced.                     Ongoing monthly budget reporting             Review of core and new initiative
                                          New Technology One Enterprise                and support.                                   budget requests as part for the
                                            Budget       module      successfully                                                       2018/19 budget development.
                                            implemented.
Assets                                    Stage 1 of the asset management            Recruitment      of   vacant     Asset       Capitalisation of constructed and
                                            initiative to reconcile road assets          Accountant position.                           developer contributed assets in the
                                            between the pavement management            Finalise the revised useful lives to be        financial asset register to eliminate
                                            system (SMEC) and GIS completed.             applied to road assets.                        backlog from position vacancy.
                                          Financial revaluation program for          Stage 2 of the asset management              Asset procedures to be reviewed to
                                            roads and land asset classes                 initiative to reconcile road assets            streamline processes and improve
                                            commenced.                                   from SMC/GIS to Technology One.                efficiency and transparency.
                                                                                       Complete the financial revaluations
                                                                                         for roads and land assets.
Statutory Reporting, Risk Management      2016/17 financial statements and           Implement improvements to bank               Implement improvements to controls
and Audit Compliance                        annual report adopted by Council.            reconciliation process per internal            and processes regarding user
                                          Internal audit of bank reconciliation        audit outcomes.                                access to the financial system as
                                            processes undertaken to identify                                                            recommended by QAO external
                                            opportunity for process improvement.                                                        auditors.
                                          Financial Systems Analyst recruited
                                            (vacant position) to help implement
                                            improved financial controls.
Treasury, Investments and Banking         Investment portfolio managed to            Reinvestment of short-term surplus           Review location, service cost and
                                            ensure optimal return for Council in         cash following January rates run.              usage of current EFT devices,
                                            alignment with Investment Policy                                                            including consideration of a remote
                                            requirements.                                                                               payment site (e.g. Cooroy Library).
Business As Usual Activities              Monthly      financial   performance       Refine the capital financial reports         Quarterly performance plan reviews
                                            reporting.                                   provided to support Council’s project          for all staff.
                                                                                         managers and project control                 Commence collation of information
                                                                                         groups.                                        for annual Fringe Benefits Tax return



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