2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                            6 FEBRUARY 2018


BRANCH ACTIVITIES                              RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                          THE NEXT QUARTER
Capital         Works           Program           A draft 5 year program is being            Initial workshops have commenced          Have a draft 5 year capital program
- The development from a 5yr capital                prepared   for   future  budget              in establishing a capital works             prepared for the April 2017 budget
works program to a 10 year capital                  workshops.                                   program for 2018/2019.                      workshop.
works program that is aligned to
Councils long term financial planning.
Business as Usual activities                      Completion of customer requests             Ensure customer enquiries are            Further develop systems and
                                                    continue to be undertaken by staff.          being addressed in a timely manner.         processes to better respond to
                                                                                                                                             technical enquiries relating to
                                                                                                                                             technical issues.
Buildings & Facilities
Align to Council’s mobility system and            Continued use and training being           Further training & development to be      Ongoing development and use of
roll out                                            undertaken.                                  established for new electrician.            mobility system that are aligned to
                                                                                               Continued development of cyclic             Council’s     asset    management
                                                                                                 activities into the work management         systems.
                                                                                                 system.
Compliance auditing of shire wide assets          50% of the Council owned buildings         Documentation loaded to ECM               Continue priority inspections.
to ensure legislative requirements are              have been audited.                         Continued compliance checks.
being met
Create a critical asset register to align to      Outlined register and commence             Continued asset      capture    and       Finalise asset register and confirm
asset management objectives                         population of assets                         populate register.                          accuracy.
Undertake condition assessments of                Scheduled      amenities   condition       Complete condition assessments            Finalise condition assessments.
public amenities                                    assessment with external support.          Collating data.                           Finalise collected data into asset
                                                                                                                                             management system.
Delivery of 90% of Capital Works                  Reviewed capital works program             Continued monitoring of project           Ensure projects meeting milestones.
Program as approved by CWE                        Continue to track and ensure capital         milestones and financial tracking.        Financial projections are on target.
                                                    works completion.                          Tender preparation for financial          Close out completed projects.
                                                  New capital works projects identified        approval.
                                                    and tracking.
Business as Usual activities                      Trade Services Panel approved              Review preventative maintenance           Implement identified preventative
                                                  Unity water MOU installation of              tasks & contracts continued for             maintenance changes.
                                                    bottle filling stations                      newly identified equipment.               Advise successful tenderers.
                                                  Installed dog wash facility at Beach       2018/19 Budget build from base.           Review of electrical services across
                                                    Access 47, Marcus Beach.                    Continued review of services.               the shire.
                                                  Electrician position filled.               Working through Council owned             Continued monitoring of portfolio.
                                                  Electrical services being assessed           facilities asset capture.                 Continued assistance provided to
                                                    and moved in house where possible.                                                       the wider business group and shire.

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