2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                               6 FEBRUARY 2018


REPORT
Background
Council’s adopted Waste Reduction and Recycling Plan 2016-2024 “Towards Zero Waste” aims
to implement waste reduction and recycling initiatives to reach the State government object of
55% reduction of waste to landfill by 2024. Maximising waste reduction initiatives at the Tip Shop
plays an important role in achieving Council’s objectives.

This report outlines the tendering process, evaluation and recommended award for the new 7
year licence for operating Council’s Reusable Goods Recycling and Sales Facility at the
Resource Recovery Facility, Eumundi Road, Doonan.

The purpose of this report is to present to Council outcomes of the tender evaluation.

This report recommends the prompt acceptance of a successful tenderer to ensure that sufficient
time is available for the successful contractor to mobilise the required plant, equipment and staff
resources to facilitate a smooth transition to the next contract.

Summary of the letting of tenders
Tenders were uploaded to LG Tender Box on 22 September 2017 and advertised in the
Sunshine Coast Daily on 23 September 2017. Tenders closed at 2pm on 24 October 2017 after a
4 week tendering period.

During the tender period the Waste Coordinator conducted a tender briefing session and site
inspection for prospective tenderers.

Tender scope
Tenders were limited to ‘Not-for Profit’ organisations who were invited to tender for the licence to
occupy land at the Resource Recovery Centre, Eumundi Road, Doonan for the purpose of
diversion and sale of reusable items.

Development of the tender documents
Draft licence documents were developed by the Coordinator Waste in consultation with waste
management staff. These documents detailed both the waste management and social outcomes
that Council was seeking from the tender process.

The draft tender documents were then referred to a local legal services consultant (Anumis) for
review and amendment to ensure that the tender and License documents complied with contract
law requirements, workplace health and safety obligations and the specifications were consistent
with achievable contractual outcomes without disadvantage to Council.

Objectives of the new licence
On 11 April 2017, Council’s Services & Organisation Committee considered a report by the
Manager Waste and Environmental Health on the proposed tender. Councillors expressed a
preference for the new licence to include innovative waste management solutions and based on
discussions these were developed for the site, including:
   Improved waste diversion - diversion prior to the weighbridge;
   A formalised operational process to maximise recovery of reusable items;
   Work carried out with other community groups to maximise waste diversion;
   Workshops for the community, community groups and schools on recycling and upcycling
     initiatives;
   Accurately recording volumes of waste diverted from landfill;

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