2017-04-11 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   11 APRIL 2017




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                                           11 APRIL 2017

        ¢   Community workshops (“Climate Café”) and determine appropriate adaptation planning processes and timescales
        e   Release of discussion paper seeking input on set of adaptation options and announcing Climate Café workshops.
        e   Publish first draft adaptation plan seeking community feedback (minimum 28 day consultant period).
        e   Submit second draft adaptation plan to PWG, PCG and councillors for final input.
        e   Final adaptation plan tabled at P&E Committee meeting and Council meeting.
        e   Final survey gauging public understanding and overall feedback on the project
        e   Release plan on YSN
        e   Presentation to representatives from LGAQ and DEHP on project findings and results.

     Manage — Deliver, monitor response and establish success metrics                                                     |

     Indicators and outcomes for success include:
        e   Council is provided with a better understanding of community concerns and issues regarding the project
        e   The project team ensured that people who have low interest but who are potentially highly impacted were made
            aware and provided with the opportunity to contribute
        e   The engagement contributed to better outcomes for the project
        ¢   The level of community engagement was adequate to represent the concerns of those impacted by the project
        e   Stakeholders/participants perceived that the process fairly considered their input
        e   Stakeholders perceived that council was sincere in its desire to obtain public input
        e   Participants understood the objectives and process
        e   Participants perceived that the process was sufficiently flexible to address issues as they arose
        e   Participants believe that they had the information they needed to contribute to the level they desired

     Other measurements to be employed to gauge the success of the engagement include:
        e   Media responses
        e   Number of submissions received
        e   Anassessment of the quality of feedback provided by the community

     Databases used and file location
     N:\07 Planning\19 Strategic Planning\Climate change and coastal management\Climate Change Adaptation Plan\Project 1 -
     Community & Stakeholder Engagement Strategy

     ECM: Subject/Climate Change
     New databases created and file location — that will be created for this project. Include stakeholders. Location on ECM.
     Please send to CE Branch to load to our Lists page if appropriate to share internally.
        e   Climate change stakeholder database lists
        e   Database list of submitters and their contributions during public consultation process
        e   YSN database

     File locations as per above

     Expected communications required — at what stages, pre, during, post, any particular publications/newsletters/social
     media. Note that there is a specific Communications Plan template available on the Intranet under Community Engagement
     External communications                                Internal communications

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