2017-04-11 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   11 APRIL 2017




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                                         11 APRIL 2017

     External:
        e   Media release
        e   Baseline knowledge and support surveys (for informing engagement plans and providing post-engagement
            effectiveness/success indicators to measure against)
        e   YSN web page established consultation material to be provided and feedback encouraged.
        e   Static displays — Noosa Council Chambers, Cooroy Library, Noosaville Library, Mobile Library bus
        e   Target 2 - 3 high school classes for youth input
        e   “Climate Café” (World Café-style event for workshopping adaptation options)
        e   Site tours/field trips with individual stakeholder groups, use of AR a possibility at this point
        e   Information/fact sheet
        e   Key stakeholder group briefings (where requested)
        e   Social Media including Facebook and Instagram
        e   Surveys and Response form

    The specific engagement channels and tools expected to be utilised for each phase of the project are:

    Phase 1: Develop life-of-project stakeholder communication and engagement plan (Mar - Apr 2017)
        e   Media release updating community on commencement of project, with key project details (e.g. scope & schedule)
        e   Community survey released via dedicated YSN page and announced in media release and on Council Facebook
            page
        e   Report to council updating them on project status and seeking endorsement of PWG and PCG
        e   Establishment of PCG and PWG

    Phase 2: Scoping of coastal hazard issues (Mar - Apr 2017)
        e   Commission consultant and commence scoping

    Phase 3: Identification of areas exposed to current and future coastal hazards (Apr — Jun 2017)
        e   Presentation of Draft Report to PCG & PWG
        e   Final Coastal Hazards Assessment Report submitted to Council
        e   Summary of results posted on YSN informing community
        e   Static display summarising the need for the project; its aims and scope; and high-level hazard mapping results,
            setup at Libraries.

    Phase 4: Identification of key assets impacted (May — Jun 2017)
        e   PWG workshops (one each for biodiversity and one for other assets)

    Phase 5: Risk assessment of key assets in coastal hazard areas (Jun — Aug 2017)
        e   Draft report submitted to PWG, PCG and Council for consideration, and to seek endorsement for field trips and
            beginning Phase 6
        e   Demonstration of draft web-based mapping tool to PCG & PWG
        e   Update briefing with LGAQ program coordinator and possibly representatives from DEHP
        e   Media release updating community of project and post update to YSN
        e   Field trips/meetings with key external stakeholder groups (business, homeowners, environmental and
            infrastructure/utilities) to outline summary findings of Phases 2-5 and seek their input on community values.

    Phase 6: Identification of potential adaptation options (Aug — Sept 2017)
        e   Present draft adaptation options report to PWG, PCG and Council

    Phase 7: Socio-economic appraisal of adaptation options (Oct — Nov 2017)
        e   PWG and PCG workshop
        e   Presentation of final reports to key internal stakeholders, PWG, PCG and LGAQ.

    Phase 8: Final adaptation plan and implementation planning (Jan — Oct 2018)
        e   Submission of final report to Council, and presentation of project summary, progress and achievements to date, and
            next steps.

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