2016-09-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                               12 SEPTEMBER 2016


REPORTS DIRECT TO GENERAL COMMITTEE


1                        1516T035 ROAD RESURFACING AND REHABILITATION - TENDER ACCEPTANCE
DOCUMENT INFORM AT ION




Author                               Civil Operations Technical Officer, Cameron Shields
                                     Planning & Infrastructure Department

Index                                ECM/ Subject/ Contracting/ Tenders
                                     ECM/ Subject/ Asset Management/ Roads
                                     ECM/ Project/ Reseal & Rehabilitation Program – Cap. Work - 500530

Attachments                          1.    2016/17 Reseal Programme
                                     2.    Tender Evaluation Matrix


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Civil Operations Technical Officer to the General Committee
Meeting dated 12 September 2016 and:

A.                       Award contract 1617T029 Road Resurfacing 2016 to the following contractors:
                         i.     Portion A – Road Reseal & Rehabilitation Programme: Downer EDI Works Pty Ltd
                         ii.    Portion B – Mill and Fill Pavement Repairs: Allroad Surfaces Pty Ltd & Downer EDI
                                Works Pty Ltd
                         iii.   Portion C – Bitumen Sealing: Downer EDI Works Pty Ltd
B.                       Award the contract for an initial period of up to twelve (12) months, with an option to extend
                         for a further two (2) terms of up to twelve (12) months each.


REPORT
Council has a core responsibility for the ongoing maintenance and renewal of the sealed road
network across the shire. An annual resealing and rehabilitation program is undertaken according
to road condition to maintain service levels for the community.

The aim of the 2016/17 annual road resealing and rehabilitation program is to ensure its
successful completion to adopted standards with limited impact on residents and road users. A
comprehensive list of roads tendered for treatment during 2016/17 can be found in Attachment 1.
Note that the list of projects is indicative and may change slightly during the year depending on
changing asset management priorities.

1.                       Tender Process

An invitation to tender under Localbuy Civil Construction and Road Resurfacing arrangement
was distributed to all Tier 1 and Tier 2 Department of Transport and Main Roads prequalified and
non-prequalified contractors. The tender consisted of three separable portions as shown below:
i.     Portion A – Road Reseal & Rehabilitation;
ii.    Portion B – Mill and Fill Pavement Repairs; and
iii.   Portion C – Bitumen Sealing.
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