2016-09-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                           12 SEPTEMBER 2016


2.     Tender Assessment

A tender evaluation panel was established to review the submissions received. The tender
evaluation panel carried out an assessment of the following six conforming tender submissions
received from:
1)    Allens Asphalt;
2)    Allroad Surfaces;
3)    Downer EDI;
4)    Road Surfaces Group;
5)    RPQ Asphalt; and
6)    Stanley Macadam.

The following table shows which portions of the contract each contractor tendered for:

                              Portion     Portion   Portion
          Contractor
                                A           B         C
 Allens Asphalt                  X          X         
 Allroad Surfaces                                 
 Downer EDI                                       
 RPQ Spray Seals                 X          X         
 Road Surfaces Group             X          X         
 Stanley Macadam                                    

 Tendered                        
 Not Tendered                    X


The tenders were then evaluated using the following criteria:
 Capability and Resourcing;
   Track Record;
   Methodology;
   Quality;
   Safety;
   Environment Sustainability;
   Contribution to Local Economy; and
   Price.

The evaluation methodology considered non-price elements (70% of the score) and a price
component (30% of the score). The tender evaluation matrix is provided at Attachment 2.

3.     Portion A – Road Resurfacing and Rehabilitation Programme

Portion A is the main component of Council’s road resurfacing programme. This portion is
associated with asphalt resurfacing. The majority of these projects are high order roads that are
severely cracked and require the existing surface to be removed and then replaced at the same
service level.

The three (3) submitted and conforming tenders were evaluated for Portion A of the contract,
Allroad Surfaces, Downer EDI and Stanley Macadam. Downer EDI scored the highest with
Allroad Surfaces scoring the second highest during the evaluation process.

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