2016-09-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                            12 SEPTEMBER 2016


Downer have nominated using two in-house asphalt plants while Allroad Surfaces have stated
that they will be sub-contracting the asphalt manufacturing to Tropic Asphalt at Caloundra.

Downer EDI submitted a price that is approximately 9% cheaper than Allroad surfaces. Downer
EDI have also submitted alternatives to virgin asphalt that is available now. These alternatives
are warm mix asphalt which is manufactured and laid at a lower temperature that prolongs the
work time but reduces greenhouse gas emissions. Additionally, ‘Toner Pave’ and ‘Toner Seal’
are also available; these products are manufactured from recycled printer cartridges. Downer EDI
is a national company with asphalt plants at Gympie and Bli Bli.

Contractors were also asked to supply prices for using Recycled Asphalt Profiling’s (RAP) in the
asphalt. It was hoped that this would achieve better value for money and be a sustainable
outcome. While all three contractors offered this approach, only Downer EDI offered this product
at a reduced rate from the standard virgin mixes. It is envisioned that Council will commence
trialling the use of this product this financial year, with the RAP being sourced only from Council
roads.

Downer EDI is the preferred contractor for Portion A.


4.   Portion B – Mill and Fill Pavement Repairs

Portion B is associated with asphalt pavement repairs. The pavement repairs are a vital part of
preparation works prior to asphalt overlays and spray sealing as well as general maintenance of
the road surface. Pavement repairs ensure that the pavement is structurally sound prior to
resurfacing.

The three (3) submitted and conforming tenders were evaluated for Portion B of the contract,
Allroad Surfaces, Downer EDI and Stanley Macadam. Allroad Surfaces and Downer EDI scored
similarly; however Downer EDI offered cheaper rates with the provision of a minimum quantity.
Both contractors have the experience and capability to complete this portion of the contract,
therefore Council can expect the same quality outcomes from both companies.

Allroad Surfaces have submitted a price that is approximately 7% more expensive than Downer
EDI. Allroad Surfaces have had previous experience in the Noosa area since de-amalgamation
and have performed well. Downer EDI and Allroad Surfaces currently have no restrictions that
would prevent them from commencing this portion of the contract at the earliest possible
opportunity.

Under the terms of this contract, Council does not guarantee any quantities and has the right to
award separable portions to multiple contractors. If Downer EDI is the successful contractor for
Portion A of this contract, there is an advantage to have Downer EDI complete the prep works
associated with Portion A. Using one contractor for both prep works and asphalt overlays
minimises risk and improves efficiencies, while Allroad Surfaces could be used for maintenance
patching.

Allroad Surfaces Pty Ltd and Downer EDI are the preferred contractors for Portion B


5.   Portion C – Spray Sealing

Portion C is for spray sealing of rural roads. Spray sealing utilises different plant and equipment
than asphalt paving. Six (6) conforming tenders were evaluated for Portion C of the contract,
namely Allens Asphalt, Allroad Surfaces, Downer EDI, RPQ Spray Seals, Road Surfaces Group
and Stanley Macadam.


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