2015-10-22 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                                     22 OCTOBER 2015


6.      Portion D – Rejuvenation

Portion D is a trial of asphalt rejuvenation of selected streets at Marcus Beach. Asphalt
rejuvenation is a treatment for extending the life of existing asphalt surfaces. There are many
proprietary products available that offer a different range of benefits.

Following the tender submissions, it is clear that the rejuvenation treatment requires further
investigation and as such it is recommended that portion D of the contract, which is under $200k,
not be awarded during this tender process. The work covered within Portion D would be
delivered through seeking quotes under Council’s Procurement Policy.

7.      Programme

Once the contract is awarded, a programme will be scheduled and works will commence as soon
as practical. In the interim all preparatory works aside from the pavement repairs have been
programmed to allow coordination with limited delays.

Finance & Risk
The current adopted budget for the Road Resurfacing and Rehabilitation programme is $6.1m.
This will allow Council to treat 27km of road. The tender evaluation matrix is provided at
Attachment 2.
Currently $250k has been spent this financial year on a one off project for David Low Way. This
allowed Council to get the programme started and to trial the Vendor Panel Arrangement.
This contract is required to start at the earliest opportunity to ensure the successful contractor
has time to complete all projects by March 2016. There is a high risk if this contract is not
awarded as soon as possible not all of the projects will be completed prior to March 2016.
Additionally if significant rainfall occurs during the term of this contract this could inhibit the
contractor completing the projects by March 2016.
Consultation
External Consultation - Community & Stakeholder
Council held an industry pre tender briefing on 18 September to all interested contractors.
Council will also be in consultation with members of the public, businesses and organisations that
will be directly affected by road works once the contract has been awarded.
Internal Consultation
Finance, Procurement, Environment, Civil Operations and Asset Planning Schemes.

Departments/Sections Consulted:

     Chief Executive Officer                    Community Services                     Corporate Services
     Executive Officer to the Mayor & CEO       Community Facilities                   Financial Services
     Executive Support                          Community Development                  ICT
                                                Libraries & Galleries              X   Procurement & Fleet
                                                Local Laws                             Property & Facilities
                                                Waste & Environmental Health           Revenue Services

     Executive Office                       X   Planning & Infrastructure
     Community Engagement                       Building & Plumbing Services
     Customer Service                       X   Civil Operations
     Economic Development                       Infrastructure Planning & Design
     Governance                                 Planning & Environment
     Human Resources                            Strategic Land Use Planning
     Sustainability




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