2017-11-13 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                         13 NOVEMBER 2017


Currently, Asset Management is delivered through a combination of in-house technical staff and
supplemented by the use of external consultants/contractors to assist with the delivery of asset
management objectives across the organisation. The current resourcing does not have capacity
or resourcing to undertake the function of asset inventory within the Asset Management Branch.
The asset inventory function is one of the most critical functions within the Branch and cannot be
outsourced as a service as it has a strong interactive role with asset stakeholders across Council.

Good asset data is critical to the decisions we make as an organisation. Not having good data
will result in assumptions and eventually poor decisions will be made. The creation and updating
of asset information within our systems ensures that asset data reflects the assets in the field and
as a result a true and accurate account of our assets is reflected within our asset register. In
addition, the outputs of the asset information forms the foundations of our budget processes for
establishing depreciation levels for our asset classes, updating of asset renewal programs and
updates changes in our asset base.

Over the past 6 months an officer has been taken off-line to undertake the asset inventory
function. It has become evident that whilst the backlog of work has been considerably reduced
there is an ongoing need for resourcing to support capitalisation, contributed assets, discovered
assets and support the cyclic asset revaluation activities delivered by the Asset Management
Branch. The table below details the proposed additions and changes to the positions within the
Asset Management Branch. In addition to this table, the current and proposed organisational
structures for the Asset Management Branch are provided at Attachment 1 to this report.

Position Title      Broad Role                                   Current Status        Recommended     Level
                    (in respect to project delivery)                                   Status
Technical Officer   Undertake functions that include             New position          Permanent FTE   Level
Asset Inventory     asset         inventory      updates,                                              5
                    reconciliation of asset data sets,
                    asset data        creation (including
                    contributed assets) and asset
                    capitalisation processes within the
                    Asset Management Branch
Technical Officer   Undertake      functions      including:     2-year Fixed          Permanent FTE   Level
Asset Planning      Stormwater condition assessments &           Term position.                        5
                    inspections,     facilitate    condition     (Position currently
                    assessments, manage customer                 occupied)
                    requests, and develop asset specific
                    renewal programs. Assist in the
                    development      and      updating    of
                    detailed asset management plans.
Technical Officer   Undertake functions including the            2-year Fixed          Permanent FTE   Level
Capital Planning    development of the 10-year capital           Term position.                        5
                    works       program,      the      initial   (Position currently
                    assessment and prioritisation of             Vacant)
                    project initiations, investigations into
                    proposed projects, alignment of
                    renewal programs within the capital
                    works program.
Asset               Undertake     asset      assessments,        Technical             Permanent FTE   Level
Management          develop inspection routines, facilitate      Support Officer                       3-4
Officer             traffic count assets, and reconcile          Permanent FTE
                    asset data with field assets.                Level 2




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