2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           10 NOVEMBER 2020

           Procedures for Ordinary and Special Meetings of Council
           9.    Presiding Officer
           9.1   The Mayor will preside at an Ordinary or Special meeting of Council.
           9.2   If the Mayor is absent or unavailable to preside, the Deputy Mayor will preside.
           9.3   If both the Mayor and the Deputy Mayor, or the Mayor’s delegate, are absent or unavailable to
                 preside, a Councillor chosen by the Councillors present at the meeting will preside at the
                 meeting.

           10. Agenda for Ordinary Meetings
           10.1 The Chief Executive Officer must ensure that each statutory notice of an Ordinary meeting
                 includes an agenda listing the items to be discussed at that Ordinary meeting.
           10.2 The agenda must include -
                 a)   items required under the Standing Orders to be included on the agenda;
                 b)   items that are by resolution of Council required to be included on the agenda; and
                 c) — items whose inclusion on the agenda is requested by a Councillor in accordance with
                      Section 15 Notified Motions.
           10.3 The Chief Executive Officer may include in the agenda any matter the Chief Executive Officer
                 considers should be brought before the meeting.

           11.   Order of Business for Ordinary Meetings
           11.1 The order of business may be altered for a particular meeting at the discretion of the
                 Chairperson.
           11.2 Before proceeding with the business of the meeting, the Chairperson presiding at the meeting
                 may undertake any acknowledgements and/or greetings deemed appropriate by the
                 Chairperson.
           11.3 Unless otherwise altered, the order of business shall be as follows:
                 a)   Declaration of Opening
                 b)   Attendance and Apologies
                 c)   Confirmation of Minutes;
                 d)   Mayoral Minutes;
                 e)   Petitions;
                f)    Notified Motions;
                 g)   Presentations
                 h)   Deputations
                i)    Consideration of Committee Reports;
                 j)   Officers’ Reports;
                 k)   Closed Session Matters;
                l)    Public Question Time
                 m)   Next Meeting and Closure.
           11.4 Business not on the agenda or not fairly arising from the agenda shall not be considered at
                 any meeting unless such meeting resolves to admit such business.

           Standing Orders for Council Meetings                                                     Page 6

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