2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            10 NOVEMBER 2020

           12.   Confirmation of Minutes
           12.1 The minutes of a preceding meeting whether an Ordinary or a Special meeting, not previously
                 confirmed shall be taken into consideration, at every Ordinary meeting of Council, in order that
                 such minutes may be confirmed.
           12.2 No discussion shall be permitted with respect to the minutes except with respect to their
                 accuracy as a record of the proceedings.

           13.   Mayoral Minutes
           13.1 The Mayor may, by a signed minute, introduce a matter within the jurisdiction or official
                 cognisance of the Council which is not on the agenda.
           13.2 A Mayoral minute may be moved by the Mayor from the Chair without being seconded.
           13.3 A motion proposed by Mayoral minute and adopted by the Council is a resolution of the local
                 government.

           14.   Petitions
           14.1 A Councillor may present a paper petition or electronic petition where the petition seeks to be
                 presented to a meeting of Council and the petition substantially meets the relevant Council
                 petition requirements provided for in section 14.4 and 14.5 below.
           14.2 On presentation of a petition to a meeting of Council the only motion which may be moved is
                 that:
                 a)    The petition not be received as it is deemed invalid, or
                 b)    The petition be received and referred to the Chief Executive Officer to determine
                       appropriate action, or
                 c)    The petition be received and referred to the Chief Executive Officer or a Standing
                       Committee for consideration and report back to a meeting of Council.
           14.3. No debate on or in relation to a petition shall be allowed except the Councillor presenting the
                 petition may speak to the petition for a period of not more than one minute.
           14.4 In order for a paper petition to be eligible to be presented to Council, it must:
                 a)    Include the name and contact details of the Principal Petitioner (i.e, one person who is
                       the organiser and who will act as the key contact for the issue);
                 b)    Clearly state the relevant grievance and action requested of Council;
                 c)    Clearly state that the petition seeks to be presented to the Council;
                 d)    Berespectful and not contain any offensive language or content;
                 e)    Contain a minimum of 10 signatures; and
                f)     Clearly state the purpose of the petition on each page of the petition.
           14.5 In order for an electronic petition to be eligible to be presented to Council, by way of a hard
                 copy cover document, it must:
                 a)    Identify the Principal Petitioner as defined under section 14.4 a);
                 b)    Clearly state the relevant grievance and action requested of Council;
                 c)    Clearly state that the petition seeks to be presented to the Council;
                 d)    Clearly state how the parties to the petition were obtained i.e. via reply email confirmation
                       or confirm click in a web interface;
                 e)    Have attached a paper copy of the email or web interface referred to in item 14.5 d);
                f)     Be respectful and not contain any offensive language or content;
                 g)    Have been responded to by a minimum of 10 persons who wish to be party to the petition;

           Standing Orders for Council Meetings                                                      Page 7

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