2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              10 NOVEMBER 2020

           22.3 When notifying the meeting of a prescribed conflict of interest, the following details must be
                 provided:
                 a)    if it arises because of a gift, loan or contract, the value of the gift, loan or contract;
                 b) _ if it arises because of an application or submission, the subject of the application or
                       submission;
                 c)    the name of any entity other than the Councillor that has an interest in the matter;
                 d)    the nature of the Councillor's relationship with the entity that has an interest in a matter;
                 e)    details of the Councillor's and any other entity’s interest in the matter.
           22.4 The Councillor must then leave the place of the meeting, including any area set aside for the
                 public, and stay away while the matter is being discussed and voted on, unless the subject
                 Councillor has written notice from the Minister to participate in the matter.
           22.5 Once the Councillor has left the area where the meeting is being conducted, the Council can
                 continue discussing and deciding on the matter at hand.

           23.   Declarable Conflict of Interest
           Councillors are ultimately responsible for informing of any declarable conflict of interest on matters
           to be discussed at Council or Standing Committee meetings that might lead to a decision that is
           contrary to the public interest (other than ordinary business matters).
           A Councillor may raise their personal interests in a matter at the meeting to canvas the view of the
           other Councillors prior to deciding to declare a conflict of interest. If the other Councillors suspect
           the personal interest might be a conflict of interest, the Councillor may disclose their suspicion and
           the processes under section 150EW of the Local Government Act 2009.
           When dealing with a declarable conflict of interest, Councillors must abide by the following
           procedures:
           23.1 A Councillor who has notified the Chief Executive Officer of a declarable conflict of interest in
                 a matter to be discussed at a Council meeting must also give notice during the meeting.
           23.2 A Councillor who first becomes aware of a declarable conflict of interest in a matter during a
                 Council meeting must inform the meeting of the conflict of interest.
           23.3 When notifying the meeting of a declarable conflict of interest, Councillors should provide
                 sufficient detail to allow the other Councillors to make an informed decision about how best to
                 manage the declarable conflict of interest in the public interest. The following details must be
                 provided:
                 a)    the nature of the declarable conflict of interest;
                 b) _ ifit arises because of the Councillor's relationship with a related party:
                       1.    the name of the related party to the Councillor;
                       2.    the nature of the relationship of the related party to the Councillor;
                      3.     the nature of the related party’s interest in the matter.
                 c) _ if it arises because of a gift or loan from another person to the Councillor or a related
                       party:
                       1.    the name of the other person;
                       2.    the nature of the relationship of the other person to the Councillor or related party;
                       ce    the nature of the other person’s interest in the matter;
                       4.    the value of the gift or loan and the date the gift or loan was made.
           23.4 After a Councillor has declared a conflict of interest, the Councillor should consider leaving the
                 meeting while the matter is discussed unless they have reasons why their participation would
                 improve making the decision in the public interest.

           Standing Orders for Council Meetings                                                       Page 10

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