2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           10 NOVEMBER 2020

           18.   Consideration of Committee Reports
           18.1 If, ina report of a Committee, distinct recommendations are made, the decision of the Council
                 may be taken separately on each recommendation.
           18.2 Arecommendation of a Committee, or portion thereof, may be amended by the Council in any
                 manner it may think fit.
           18.3 A recommendation of a Committee adopted by the Council is a resolution of the local
                 government.

           19.   Public Question Time
           19.1 Council may provide for a public question time at Ordinary meetings which shall be conducted
                 in accordance with Council’s Public Question Time Guidelines.
           19.2 The Public Question Time Guidelines must be adopted by Council resolution and set out the
                 purpose, format, obligations and requirements for the conduct of public question time.
           19.3 Public question time does not apply to Committee or Special meetings of Council.

           20.   Non-member Participation in Meeting
           20.1 The Chairperson may allow a non-member to participate in the discussion of a particular item
                 of business before the Council on conditions decided by the Council.

           21. Agenda and Order of Business for Special Meetings
           21.1 The Chief Executive Officer must ensure that each statutory notice of a Special meeting
                 includes an agenda listing the items to be discussed at that Special meeting.
           21.2 The agenda must include items that have been specified on the Special meeting notice.
           21.3 Before proceeding with the business of the meeting, the person presiding at the meeting may
                 undertake any acknowledgements and/or greetings deemed appropriate by the Chairperson.
           21.4 Unless otherwise altered, the order of business shall be as follows:
                 a)   Declaration of Opening;
                 b)   Attendance and Apologies;
                Cc)   Officers’ Reports;
                 d)   Confidential matters (if applicable);
                 e)   Meeting Closure.
           21.5 Business not specified on the Special meeting notice shall not be considered.

           22.   Prescribed Conflict of Interest
           Councillors are ultimately responsible for informing of any prescribed conflict of interest on matters
           to be discussed at a Council or Standing Committee meeting (other than ordinary business matters).
           When dealing with a prescribed conflict of interest, Councillors must abide by the following
           procedures:
           22.1 A Councillor who has notified the Chief Executive Officer of a prescribed conflict of interest in
                 a matter to be discussed in a Council meeting must also give notice during the meeting.
           22.2 A Councillor who first becomes aware of a prescribed conflict of interest in a matter during a
                 Council meeting must immediately inform the meeting of the conflict of the interest.

           Standing Orders for Council Meetings                                                     Page 9

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