2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          10 NOVEMBER 2020

           Procedures for Standing Committee Meetings of Council
           36.   Presiding Officer
           36.1 Council will choose the Chairperson for a Standing Committee meeting. This Chairperson will
                 preside over meetings of the Standing Committee.
           36.2 If the Chairperson of a Standing Committee is absent or unavailable to preside, a Councillor
                 chosen by the Councillors present will preside over the Standing Committee meeting.

           37. Agenda for Standing Committee Meetings
           37.1 The Chief Executive Officer must ensure that an agenda is produced listing the items to be
                 discussed at the meeting.
           37.2 The agenda must include -
                a)    items required under the Standing Orders to be included on the agenda; and
                 b)   items that are by resolution of the Council required to be included on the agenda.
           37.3. The Chief Executive Officer may include in the agenda any matter the Chief Executive Officer
                 considers should be brought before the meeting.

           38.   Order of Business for Standing Committee Meetings
           38.1 The order of business may be altered for a particular meeting at the discretion of the
                 Chairperson.
           38.2 Before proceeding with the business of the meeting, the Chairperson presiding at the meeting
                 may undertake any acknowledgements and/or greetings deemed appropriate by the
                 Chairperson.
           38.3 Unless otherwise altered, the order of business shall be as follows:
                a)    Declaration of Opening
                 b)   Attendance and Apologies
                c)    Confirmation of Minutes of Previous Meeting
                d)    Presentations
                e)    Deputations
                f)    Matters referred from other Committees (for General Committee only);
                g)    Officers’ Reports;
                 h) — matters;
           38.4 Business not on the agenda shall not be considered at any Standing Committee meeting.

           39.   Confirmation of Minutes of Previous Meeting
           39.1 The minutes of a preceding Committee meeting, not previously confirmed shall be taken into
                 consideration, at every Standing Committee meeting, in order that such minutes may be
                 confirmed.
           39.2 No discussion shall be permitted with respect to the minutes except with respect to their
                 accuracy as a record of the proceedings.

           Standing Orders for Council Meetings                                                   Page 18

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