2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           10 NOVEMBER 2020

           40.   Presentations
           40.1 The Chairperson may allow the Council to receive or provide acknowledgements, certificates,
                 awards and appreciation from the community or other entities. The Chairperson may allow the
                 Council to receive presentations from Council staff or other persons or entities.

           41.   Deputations
           41.1 A deputation wishing to attend and address a Committee meeting shall apply in writing to the
                 CEO not less than seven (7) business days before the meeting.
           41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall
                 determine whether the deputation may be heard. The CEO shall inform the deputation of the
                 determination in writing. Where it has been determined the deputation will be heard, a
                 convenient time shall be arranged for that purpose, and an appropriate time period allowed.
           41.3 Where it has been determined that a deputation be heard, the deputation and topic of the
                 presentation must be included in the public agenda for the meeting.
           41.4 For deputations comprising three or more persons, only three persons shall be at liberty to
                 address the Committee unless the Councillors at the meeting determine otherwise by
                 resolution. A deputation shall be given adequate opportunity to explain the purpose of the
                 deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
           41.5 The Chairperson may terminate an address by a person in a deputation at any time where:
                 a)   the Chairperson is satisfied that the purpose of the deputation has been sufficiently
                      explained to the Councillors at the meeting
                 b) — the time period allowed for a deputation has expired, or
                 c) — the person uses insulting or offensive language or is derogatory towards Councillors or
                      staff members.
                 d)   ©amember of the deputation other than the appointed speakers interjects or attempts to
                      address the Council.
                 e)   the person uses words or actions that discriminate or vilify based on a person’s race,
                      religion, sexuality or gender identity.

           42.   Non-member Participation in meeting
           42.1 The Chairperson may allow a non-member to participate in the discussion of a particular item
                 of business before the Committee on conditions decided by the Committee.

           43.   Procedures       for   Making     Determinations        at   Standing      Committee
                 Meetings
           43.1 Decision making at Council’s General Committee meetings is to be conducted in accordance
                 with sections 22 - 35 of these Standing Orders.
           43.2 In the conduct of all other Standing Committee meetings of Council, the Chairperson has the
                 discretion to allow general discussion on a matter prior to consensus being reached and a
                 formal motion being moved and seconded. Should no consensus be reached by the Standing
                 Committee, the matter before the Standing Committee is to be referred to the General
                 Committee for determination.

           Standing Orders for Council Meetings                                                    Page 19

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