2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




                                                       Page 77 of 131

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          10 NOVEMBER 2020

           | @ |       NOOSA                                                        Council Policy
             @      |  COUNCIL                                   COUNCILLOR BRIEFING
                                                       SESSIONS AND WORKSHOPS.
                                                                (Non Statutory Meetings)
                                                                                             POLICY
            Corporate Plan Reference:              | Excellence as a Council
            Endorsed by Council:                   | 19 November 2020
            Policy Author:                         | Chief Executive Officer

           POLICY BACKGROUND
           The purpose of this Policy is to provide direction for managing Councillor Briefing Sessions and
           Workshops and to establish protocols for the conduct of non-decision making forums, which create
           an opportunity for:
           °     Councillors and staff to discuss matters and obtain and exchange information
           °     Councillors to otherwise inform themselves as to:
                 °    key Council projects and initiatives
                 °    the ongoing operations of Council
                 °    explore ideas and concepts for future plans and strategies
                 °    training and information sessions about Councillor roles and responsibilities and other
                      Council matters
                 °    information presented by government agencies, community representatives or the like.

           COUNCIL POLICY
           Intent
           1.   There are no formal decisions made at Councillor Briefing Sessions and Workshops.
           2.   Any matters requiring a Council decision (i.e. matters not able to be dealt with by delegated
                authority or administratively) will be considered by Council through the normal Standing
                 Committee and Ordinary Meeting processes.
           Ownership and Requirements
           3.    Councillor Briefing Sessions and Workshops will be managed by the CEO in consultation with
                the Mayor.
          4.    There will be no formal minutes, recommendations or actions as these are not decision making
                forums. Recording of Councillor Briefing Sessions and Workshops will be limited to note taking
                 regarding:
                a)    Attendance
                 b)   Declarations of Interest
                 Key priorities explored are to be noted by the relevant staff and/or Councillors. Notes will be
                 retained for reference only and will not be distributed to Councillors, staff or the public.
           5.    Councillor Briefing Sessions and Workshops are generally held weekly on a Thursday but
                 additional sessions will be held as required.

                                                                                                  Page 1

                                                                                                 Page 77 of 131