2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            10 NOVEMBER 2020

           COUNCIL POLICY - COUNCILLOR BRIEFING SESSIONS AND WORKSHOPS (NON-STATUTORY MEETINGS) POLICY
           Participants
           6.    Councillor Briefing Sessions and Workshops are generally attended by all Councillors, the
                 CEO and relevant Directors, Managers or staff who are the subject matter experts in an item
                 on the program.
           7.    Councillor Briefing Sessions and Workshops are closed to the public, as they are not legislated
                 decision-making forums.
           8.    External persons may attend Councillor Briefing Sessions and Workshops upon invitation.
           Ethical Standards
          9.     No delegated authority from Council exists at the Councillor Briefing Sessions and Workshops.
           10.   No decisions or implied decisions that bind the Council are to be made.
           11.   Councillors and staff will be respectful of each other.
           12.   Councillor Briefing Sessions and Workshops are to be treated as confidential.
           13.   During a briefing session or workshop Councillors must declare interests on any matters being
                 discussed in accordance with the relevant provisions of the Local Government Act 2009. This
                 requirement recognises that discussions at briefings and workshops may influence Councillors
                 when deciding a matter at a Council meeting.
                 °    A Councillor who has a Prescribed Conflict of Interest in a matter to be addressed ina
                      briefing or workshop cannot attend the meeting for that agenda item.
                 °    A Councillor who has a Declarable Conflict of Interest in a matter to be addressed in a
                      briefing or workshop cannot attend the meeting for that agenda item unless the local
                      government has previously approved their participation in that matter under the
                      provisions of the legislation.
                 Where practicable, all interests are to be declared in writing to the Chief Executive Officer prior
                 to the briefing or workshop by completing the appropriate declaration of interest form for non-
                 statutory meetings. Councillors are still required to declare these interests at the briefing or
                 workshop. This will ensure that a transparent and effective process is maintained and the
                 ethical and legal behaviour of Councillors and local government employees is upheld.

           RELEVANT LEGISLATION

           °     Local Government Act 2009
           °     Local Government Regulation 2012
           °     Right to Information Act 2009
           °     Information Privacy Act 2009
           e     Councillor Code of Conduct
           °     Employee Code of Conduct

            : ‘Gaon     Reason/ Trigge               Change (Y/N)  Endorsed! Reviewed by   Date

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