2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                              10 NOVEMBER 2020


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES              RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                           THE NEXT QUARTER
Financial Services
Business As Usual Activities      2020/21 budget adopted at Special            Finalisation of budget review 2.           Continue to monitor COVID-19
                                    Meeting 10 July 2020.                        2019/20 year end statutory reports           budget impacts.
                                  Budget review 1 adopted 17 August              finalised ready for adoption by            Development of the 2021/22 budget
                                    2020.                                          Council.                                     plan and proposed community
                                  Queensland Audit Office (QAO) year           Finalise state government                    engagement process.
                                    end audit completed for the 2019/20            consolidated data return for 2019/20.      Commence scope and tenders for
                                    year.                                        Branch and risk plan updates and             2020/21 comprehensive valuation of
                                                                                   staff performance appraisals.                parks & other infrastructure assets.
                                                                                                                              Review issues identified during
                                                                                                                                external and internal audits to
                                                                                                                                improve Council’s internal controls.
ICT
Business as Usual activities      New email monitoring system                  Evaluation of the tender for               Printer replacement and
                                    providing improved filtering and               managed ICT services and                     rationalisation.
                                    training when opening email links.             associated changes.                        Upgrading to the latest 2020B
                                  No system security breaches during           Supporting staff working at home             TechnologyOne software.
                                    the period.                                    during COVID-19.                           Online aerial imagery update into
                                  Online mapping provided for the              Microsoft Teams internal rollout.            online mapping.
                                    climate change adaptation plan,              Branch and risk plan updates and
                                    biodiversity and fire management.              staff performance appraisals.
                                  Upgraded the Noosa Lock and Weir
                                    system software improving security
                                    and support including remote access
                                    by staff and outage monitoring.
Procurement
Business as Usual activities      Departmental Purchasing Officers             Provide ongoing procurement                Ongoing investigation/development
                                    network monthly meetings continue.             support across Council.                      of systems including VendorPanel,
                                  Ongoing assistance in coordinating           2020/21 capital program and                  T1, e-document signing products,
                                    /advising on evaluation of Tenders –           associated tenders/procurement               (Contracts Module and e-Probity)
                                    including facilitating moderation              processes.                                 Continue to manage and monitor
                                    sessions where required.                     Branch and risk plan updates and             recovery plan and remote working.
                                  COVID recovery plan implemented                staff performance appraisals.
                                    for team with rotations into the office
                                    now in place.

                                                                                     Page 80 of 131