Ordinary minutes, 17 July 2025

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ORDINARY MEETING MINUTES                                                           17 JULY 2025



1     DECLARATION OF OPENING
      The meeting was declared open at 10.00am.


2     ACKNOWLEDGEMENT OF COUNTRY
      Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters
      of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and
      emerging.

3     ATTENDANCE & APOLOGIES
      COUNCILLORS
      Cr Frank Wilkie (Chair)
      Cr Karen Finzel
      Cr Jessica Phillips
      Cr Amelia Lorentson
      Cr Brian Stockwell
      Cr Tom Wegener
      Cr Nicola Wilson

      EXECUTIVE
      Chief Executive Officer Larry Sengstock
      Director Community Services Kerri Contini
      Acting Director Corporate Services Margaret Gatt
      Director Development & Regulation Richard MacGillivray
      Director Strategy and Environment Kim Rawlings
      Director Infrastructure Services Shaun Walsh

      APOLOGIES
      Nil.

4     CONFIRMATION OF MINUTES

4.1   ORDINARY MEETING MINUTES DATED 19 JUNE 2025
      Council Resolution
      Moved:            Cr Amelia Lorentson
      Seconded:         Cr Jessica Phillips
      The Minutes of the Ordinary Meeting held on 19 June 2025 be received and confirmed.
      Carried.
                        Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
      For:              Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola
                        Wilson
      Against:          None


5     PETITIONS
      Nil.

6.    PRESENTATIONS
      Nil.

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ORDINARY MEETING MINUTES                                                               17 JULY 2025


7.    DEPUTATIONS

7.1   TOPIC: DISABILITY PARKING AND ACCESS AT COOROY SCHOOL
      Applicant: Deaire Pecora
      Speakers: Deaire Pecora


7.2   TOPIC: SUPPORT FOR ALL-ABILITIES PROGRAMS THROUGH LOCAL SPORTING
      ORGANISATIONS
      Applicant: Noosa Pirates RLFC & Connect Rugby League
      Speakers: Liam Anlezark, Danielle Trask, Lachie Debnam


8.    PUBLIC QUESTION TIME

8.1   DEAIRE PECORA
      QUESTION 1
      How exactly does the parking at Cooroy primary School meet the minimum requirements for
      Disability access according to Main Roads?
      RESPONSE FROM SHAUN WALSH DIRECTOR INFRASTRUCTURE SERVICES
      The Cooroy Primary State School carpark is situated on state-controlled road reserve and
      services the adjacent state school. In accordance with the Cost Sharing Agreement between
      Queensland Government Transport and Main Roads and local governments, the construction
      and maintenance of parking areas outside of the road shoulder is normally a local government
      responsibility. Noosa Council confirms that it has responsibility to manage the school’s drop-
      off/pick-up carpark on Elm Street in these circumstances. Currently the carparking area on
      Elm Street contain 47 carparking spaces including one (1) existing disability carparking space.
      Our investigation has confirmed that the current supply of parking spaces accessible to people
      with disabilities meets the current national standards for a school, noting that:
       Cooroy State School is a Class 9B(i) assessable building under the National Construction
          Code (NCC).
       Table D3.5 of the NCC requires one car parking space for people with disabilities, for
          every 100 carparking spaces or part thereof.
      While the current provision of a single parking space for people with disabilities meets the
      national requirements, consultation by Council staff has with the school has confirmed that it
      desires an additional disabled car parking space to meet its needs. Accordingly, Council has
      initiated the process for the design and construction of an additional parking space for people
      with disabilities, as well as upgrading the existing space to provide an adjacent ‘shared zone’
      for loading and unloading vehicles as required under current standards.

      QUESTION 2
      Why has council allowed the parking at Primary School to not be reviewed in 31 years. How
      does this meet Disability equality rights?
      RESPONSE FROM SHAUN WALSH DIRECTOR INFRASTRUCTURE SERVICES
      The provision of one disabled carparking space meets the accepted supply ratio. The car
      parking area is subject to scheduled asset inspections and remains in good condition. A more
      detailed assessment would be scheduled as part of any proposal to renew the asset if it was
      in poor condition. Following receipt of the request for an additional disability carparking space
      from a parent and the Cooroy State School, Council staff have undertaken a site-specific
      assessment for this location and have commenced design and construction process to deliver
      an additional disabled carparking space consistent with feedback.

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ORDINARY MEETING MINUTES                                                               17 JULY 2025


8.2   BRIAN O'CONNOR
      QUESTION 1
      Can the council explain the process and benefits of the workshop procedures involving
      relevant council staff and councillors when considering proposed new projects, initiatives and
      policy under development?
      RESPONSE FROM LARRY SENGSTOCK, CHIEF EXECUTIVE OFFICER
      Councillor Workshops and Briefings are an effective way of assisting Councillors to
      understand and explore often complex issues and projects. Whilst they are not a decision-
      making forum, workshops and briefings are useful for a range of reasons including:
       enabling Councillors to be briefed on complex matters;
       providing training for Councillors on roles and responsibilities, new legislation etc;
       allowing Councillors to share information about matters they are currently dealing with;
       providing a forum to explore ideas and discuss concepts in the lead up to developing new
          strategies and policies;
       being briefed by staff on current operational matters.
      Staff may seek feedback from Councillors and/or provide information to Councillors. Officers
      provide Councillors with advice as well as any relevant background material and follow up
      information e.g. presentations or other information discussed at a workshop. Council has an
      approved Briefing Session and Workshop Policy which is available on Council’s website
      - Councillor Briefing Sessions and Workshops (Non Statutory Meetings) Policy(PDF, 164KB)

      QUESTION 2
      Can Noosa Council outline the works that were to have proceeded in the 2024-25 financial
      year described by Mayor Frank Wilkie in respect of the Pomona Place Plan in a statement
      published first on the council website on 24 March 2025 thus: “We’ve included funds in the
      current budget to fill missing pedestrian links between the high school campus and the
      village.’’ And did those scheduled works include shared pedestrian/bicycle path links between
      Pavillion Street and Summit Road via Meridan Court in 2024-25 and along Summit Road to
      the Pomona Campus of the Noosa District State High School in 2025-26?
      RESPONSE FROM RESPONSE FROM SHAUN WALSH DIRECTOR INFRASTRUCTURE
      SERVICES
      Thank you for the question. The works that we included in the 24/25 budget for is a 2.5metre
      wide shared pathway along Summit Road from the main entry of the Pomona Secondary
      College through to Page Court and these works are scheduled for construction in 2025/26
      financial year. This route provides a safer defined route from the secondary college to the
      Pomona town centre along the new footpath, through the low-speed environment of Page
      Court and Meridan Court and along the existing footpaths on Pavillion Street, Cooroora Creek
      Park and the centre of town. This initial work is a first step towards improved footpaths in town
      desired by the community from the Pomona Place Making Project. In this regard Council has
      recently been successful in obtaining a grant from the Queensland Department of Transport
      and Main Roads for a Walking Network Plan to better define future desired footpath works by
      the community and assist in gaining grant funds for future works. Council looks forward to
      future community engagement about the Pomona Walking Network Plan.



8.3   PAT SPICER
      QUESTION 1
      With what other Community Housing Provider, other than Coast2Bay, has Noosa Council
      had discussions, if ever, about provision of social and affordable housing in Noosa Shire?
      RESPONSE FROM KIM RAWLINGS, DIRECTOR STRATEGY AND ENVIRONMENT
      Over the last 10 years Noosa Council has had discussions with at least a dozen Registered
      Community Housing Providers, some of whom have indicated an interest in building or
      acquiring housing in Noosa Shire. Some of these providers are expert in specific forms of
      housing such as housing for people with disabilities, seniors, people escaping domestic or

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ORDINARY MEETING MINUTES                                                            17 JULY 2025


     family violence or first nations people. There is a categorisation system of registration with
     only Tier 1 providers generally having the capacity and capability to do their own
     developments. A number of large CHPs such as Brisbane Housing Company have done
     many exemplary developments but are typically at a scale and density more suited to the
     metropolitan setting. Having said that, we still engage with them and seek their advice on
     design, feasibility and operational matters. Coast2Bay is the only Tier 1 provider specifically
     based on the Sunshine Coast.

     QUESTION 2
     What other land in Cooroy, other than 62 Lake Macdonald Drive, does Noosa Council own?
     RESPONSE FROM KIM RAWLINGS, DIRECTOR STRATEGY AND ENVIRONMENT
     Council owns land throughout the Shire with most of it being for parks, open space and land
     to protect vegetation. The Table below is not exhaustive but lists properties owned by Council
     close to Cooroy.




     The meeting adjourned at 10.26am.
     The meeting resumed at 10.42am.



9   MAYORAL MINUTES

     9.1. TRIAL REMOVAL OF MESH NETS DURING WHALE MIGRATION SEASON
     Council Resolution
     Moved:            Cr Frank Wilkie
     Seconded:         NA
     That Noosa Council write to the State Government commending them on the KPMG review
     of the Queensland Shark Management Plan 2021-2025 and request they trial the removal of
     mesh nets, with associated education and consultation, during whale migration season in
     Noosa while continuing the use and assessment of other measures, such as aerial
     surveillance drones and catch-alert drumlines, as per the KPMG review recommendations.
     Carried.
                       Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Brian
     For:
                       Stockwell, Cr Tom Wegener, Cr Nicola Wilson
     Against:          Cr Amelia Lorentson

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ORDINARY MEETING MINUTES                                                        17 JULY 2025


10    NOTIFIED MOTIONS
      Nil.

11.   CONSIDERATION OF COMMITTEE RECOMMENDATIONS

11.1 AUDIT & RISK COMMITTEE RECOMMENDATIONS DATED 30 MAY 2025


11.1.1.      CROWE: DRAFT 2026-2028 INTERNAL AUDIT PLAN & INTERNAL AUDIT
             ACTION REGISTER REVIEW

             That Council note the report by the Executive Officer to the Audit and Risk
             Committee meeting dated 30 May 2025 regarding the Draft Internal Audit Plan and
             the Internal Audit Action Review.


11.1.2.      QAO REPORT:          INSIGHTS      ON    AUDIT     COMMITTEES        IN    LOCAL
             GOVERNMENT

             That Council note the report by the Queensland Audit Office to Parliament dated
             28 March 2025 regarding Insights on audit committees in local government
             presented at the Audit & Risk Committee meeting dated 30 May 2025.

11.1.3.      INTERNAL AUDIT UPDATE

             That Council note the report by the Executive Officer to the Audit & Risk Committee
             meeting dated 30 May 2025 regarding the Internal Audit Update.


11.1.4.      AUDIT AND RISK COMMITTEE CHARTER

             That Council note the report by the Executive Officer Internal Audit and Corporate
             Performance to the Audit & Risk Committee meeting of 30 May 2025 regarding
             proposed changes to the Audit and Risk Committee Charter Policy.


11.1.5.      ICT CYBER RISK REPORT

             That Council note the report by the ICT Manager to the Audit and Risk Committee
             meeting dated 30 May 2025 regarding ICT Cyber update.


11.1.6.      RISK MATURITY PROGRESS UPDATE

             That Council note the report by the Governance Manager to the Audit & Risk
             Committee meeting dated 30 May 2025 regarding Council’s risk maturity progress.


11.1.7.      FRAUD, CORRUPTION & PID UPDATE

             That Council note the report by the Governance Manager to the Audit & Risk
             Committee Meeting dated 30 May 2025 and the update on fraud, corruption and
             public interest disclosure matters.

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ORDINARY MEETING MINUTES                                                       17 JULY 2025




11.1.8.     INSURANCE MANAGEMENT UPDATE

            That Council note the report by the Governance Manager to the Audit & Risk
            Committee meeting dated 30 May 2025 providing an update on insurance matters.


11.1.9.     SHELL FINANCIAL STATEMENTS AND END OF FINANCIAL YEAR UPDATE

            That Council note the report by the Financial Services Manager to the Audit & Risk
            Committee Meeting dated 30th May 2025 regarding Council’s progress preparing
            for the 2024/25 financial statements.


11.1.10.    AUDIT & RISK COMMITTEE RECOMMENDATIONS EN BLOC

             Council Resolution
             Moved:           Cr Tom Wegener
             Seconded:        Cr Nicola Wilson
             That the Recommendations of the Audi & Risk Committee meeting dated 30 May
             2025 be received and adopted.
             Carried
                              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:             Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                              Cr Nicola Wilson
             Against:         None




11.2 SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS DATED 8
     JULY 2025


11.2.1.     NEW TENANCY APPROVAL FOR OFFICE AT THE PEREGIAN DIGITAL HUB

            That Council note the report by the Director Digital Hub and Innovation and
            A. Award the commercial lease of the Lease Area C premises at the Peregian
            Digital Hub of 75m2 to Cova AI Pty Ltd. for a one (1) year term, as outlined in the
            Lease Proposal at Confidential Attachment 2;
            B. Authorise the CEO or delegate to execute a subsequent two (2) year lease
            extension, subject to the lessee complying with the terms of the lease.


11.2.2.     SUNRISE SHOPS - SHOP 1 LEASE

            Cr Amelia Lorentson
            "In accordance with Chapter 5B of the Local Government Act 2009 I inform the
            meeting that I have a declarable conflict of interest for Item 11.2.2 - SUNRISE
            SHOPS - SHOP 1 LEASE, as I met with one of the applicants while the
            procurement application process was active and under assessment by Council

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ORDINARY MEETING MINUTES                                                         17 JULY 2025


            Officers. Out of an abundance of caution and in the interest of maintaining
            transparency and public confidence, as a result of my conflict of interest I will now
            leave the meeting room while the matter is considered and voted on. "
            Cr Lorentson left the meeting.

             Council Resolution
             Moved:            Cr Brian Stockwell
             Seconded:         Cr Karen Finzel
             That Council note the report by the Commercial Business Advisor to the Services
             and Organisation Committee dated 8 July 2025 and;
             A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3)
                years commencing 1 August 2025; and
             B. Authorise the Chief Executive Officer to award a subsequent three (3) by three
                (3) year extensions of the lease subject to the lessee complying with the terms
                of the lease.

             Carried.
                             Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:
                             Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
            Against:         None
            Cr Lorentson having declared a conflict of interest was not eligible to vote.

            Cr Lorentson returned to the meeting.

11.2.3.     CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
            DISASTER RECONSTRUCTION FUNDING ARRANGEMENT

            That Council
            A. Note the report by the Disaster Reconstruction Coordinator to the General
            Committee Meeting dated 14 July 2025 and;
            B. Award Contract No.CN25114 for Reconstruction Project Management Services
            under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting
            Engineers;
            C. Delegates to the Chief Executive Officer the power to negotiate, finalise,
            execute, and do all the things necessary to administer the contract on behalf of
            Council;
            D. Delegates to the Chief Executive Officer the power to amend the contract up to
            11.5% of the total contract value;
            E. Approve the budget allocation for the supporting services and costs associated
            with the delivery of this program. This includes:
            i. $200,000 for cost recoverable project support. This is recovered monthly via the
            directed Disaster Reconstruction Funding Arrangement finance program.
            ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds
            and delivery of reconstructed assets.


11.2.4.     PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM -
            CONTRACT AWARDS UNDER CEO DELEGATION

            That Council note the report by the Director Corporate Services to the Services
            and Organisation Committee Meeting dated 8 July 2025 for contracts awarded
            under CEO Delegation, via the Procurement Assessment Working Team for the
            period 1 January 2025 to 30 June 2025.

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ORDINARY MEETING MINUTES                                                      17 JULY 2025


11.2.5.     ANNUAL RENEWAL - REGISTER OF DELEGATIONS - COUNCIL TO CEO

            That Council:
            A. Note the report by the Governance Officer to the Services & Organisation
               Committee dated 8 July 2025 regarding Council's Annual Delegation Review;
               and,
            B. Adopt the Register of Delegations - Council to Chief Executive Officer -
               Pursuant to section 257 of the Local Government Act 2009, to delegate the
               powers of the Local Government outlined in the Register of Delegations
               provided in Attachment 1, to the Chief Executive Officer of Council.


11.2.6.     CR WEGENER - INTERNATIONAL                   TRAVEL      -   ATTENDANCE       AT
            CONFERENCE WITH NBRF

            That Council
            A. Note the report by the Chief Executive Officer to the Services & Organisation
               Committee dated 8 July 2025 regarding Cr Wegener's attendance as an NBRF
               Director at the UNESCO 5th World Conference of Biosphere Reserves
               (WCBR) Conference in China; and
            B. Approve Cr Wegener's international representation at the conference; and
            C. Note that the costs for the trip will be covered personally by Cr Wegener.


11.2.7.     CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 21 AUGUST
            2025

            That Council
            A. Note the report by the Chief Executive Officer to the Services and Organisation
               Committee Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary
               Meeting and
            B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012,
               resolve to
               1. Change the commencement time of the Ordinary Meeting dated 21 August
               2025 from 10am to start at 5pm; and
               2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall,
               Main St Kin Kin;
            C. Request that the Chief Executive Officer ensure suitable advertising is
               undertaken to promote this community based Council Meeting; and
            D. Note that Council plan to livestream the meetings and place a copy of the
               recording on Council's website.


11.2.8.     SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS EN BLOC

             Council Resolution
             Moved:           Cr Jessica Phillips
             Seconded:        Cr Karen Finzel
             That the Recommendations of the Services and Organisation Committee meeting
             dated 8 July 2025 be received and adopted except where dealt with by separate
             resolution.
             Carried.
                              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:             Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                              Cr Nicola Wilson
             Against:         None

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ORDINARY MEETING MINUTES                                                      17 JULY 2025




11.3 PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS DATED 8
     JULY 2025


11.3.1.     NOOSA JUNCTION PRECINCT MANAGEMENT MODELS ASSESSMENT

            That Planning & Environment Committee Agenda Item 7.1 be referred to the
            General Committee for further consideration.


11.3.2.     PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – MAY
            2025

            That Council note the report by the Development Assessment Manager to the
            Planning & Environment Committee Meeting on 8 July 2025 regarding applications
            that have been decided by delegated authority for May 2025 as per Attachment 1
            to the Report.


11.3.3.     PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS EN BLOC

             Council Resolution
             Moved:           Cr Amelia Lorentson
             Seconded:        Cr Tom Wegener
             That the Recommendations of the Planning and Environment Committee meeting
             dated 8 July 2025 be received and adopted except where dealt with by separate
             resolution.
                              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:             Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                              Cr Nicola Wilson
             Against:         None




11.4 GENERAL COMMITTEE RECOMMENDATIONS DATED 14 JULY 2025


11.4.1.     NOOSA JUNCTION PRECINCT MANAGEMENT MODELS ASSESSMENT
            (REFERRED FROM PLANNING AND ENVIRONMENT COMMITTEE DATED 8
            JULY 2025 ITEM 7.1)

             Council Resolution
             Moved:           Cr Jessica Phillips
             Seconded:        Cr Amelia Lorentson
             That Council
             A. Note the report by the Senior Strategic Planner to the Planning & Environment
                Committee dated 8 July 2025 regarding managing conflicts between
                hospitality venues and residents in Noosa Junction;

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ORDINARY MEETING MINUTES                                                      17 JULY 2025


             B. Continue to engage with relevant Noosa Junction stakeholders including
                residents, OLGR and QPS, to manage issues in, and improve, the precinct.
             C. Convene a roundtable discussion with key stakeholders including residents.

             Carried.
                              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:             Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                              Cr Nicola Wilson
             Against:         None


11.4.2.     FINANCIAL PERFORMANCE REPORT – JUN 2025

            That Council note the report by the Financial Services Manager to the General
            Committee Meeting dated 14 July 2025 outlining the interim 2024/25 full year
            financial performance against budget, including changes to the financial
            performance report with the inclusion of key financial sustainability indicators.


11.4.3.     OPERATIONAL PLAN 2025-2026

            That Council note the report by the Executive Officer to the General Committee
            Meeting dated 14 July 2025 and adopt the Operational Plan 2025–2026 for the
            2025–2026 financial year, as provided in Attachment 1 to the report.


11.4.4.     2025 LGAQ CONFERENCE MOTIONS & ATTENDANCE

            That Council
            A. Note the report by the Chief Executive Officer to the General Committee
            Meeting dated 14 July 2025 and approve the submission of the following 4 motions
            to the Local Government Association of Queensland (LGAQ) Annual Conference
            2025 for consideration and debate:

            1. Motion: Investment in Youth responsive preventative and early
            intervention programs (provided at Attachment 1)
            "That the LGAQ calls on the State Government to:
             Increase long-term investment in preventative and early intervention programs
                for young people, with a focus on improving mental health, wellbeing, and
                community connection;
             Include a youth voice in all stages of youth focused program development,
                delivery and evaluation to ensure outcomes are relevant, inclusive, and
                effectively meet the diverse needs across Queensland communities; and"
             Resource localised, place-based initiatives such as youth hubs, that allow
                young people to access early support confidentially and independently within
                community settings"
            2. Motion: Increased State Government Investment in Community Dispute
            Resolution (provided at Attachment 2)
            "That the LGAQ calls on the State Government to:
            1. Increase investment in community dispute resolution programs;
            2. Provide additional funding and resources to establish and support community
            mediation centres and services;
            3. Support initiatives aim to empower residents to resolve civil and neighbourly

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ORDINARY MEETING MINUTES                                                         17 JULY 2025


             disputes amicably and efficiently, without the need for local government
             intervention."

             3. Motion: Trial of Non-Lethal Shark Mitigation Measures During Whale
             Migration Season (provided at Attachment 4)
             "That the Local Government Association of Queensland (LGAQ) calls on the
             Queensland Government to work in partnership with interested coastal councils to
             trial non-lethal, evidence-based shark mitigation technologies such as drone
             surveillance, sonar detection systems, and SMART drumlines, specifically during
             the annual whale migration period. The aim is to reduce harm to non-target
             species, including migrating whales, while continuing to ensure public safety."

             4. Motion: Urgent Action on Plastic Pollution: Call for Acceleration of the
             National Plastics Plan and Roadmap (provided at Attachment 3)
             "That the Local Government Association of Queensland calls on the Queensland
             Government to advocate to the Australian Government for the expedited
             implementation and resourcing of the National Plastics Plan and the National
             Packaging Roadmap, and to work in partnership with local governments to
             address the escalating environmental and financial impacts of plastic pollution."


11.4.5.      APPOINTMENT OF 2026 SHOW HOLIDAY

             That Council note the report by the Chief Executive Officer to the General
             Committee Meeting dated 14 July 2025 and request the Chief Executive Officer
             write to the Office of Industrial Relations requesting the appointment of Friday, 11
             September 2026 as a Show Holiday for the Noosa Shire.


11.4.6.      GENERAL COMMITTEE RECOMMENDATIONS EN BLOC

             Council Resolution
             Moved:            Cr Karen Finzel
             Seconded:         Cr Tom Wegener
             That the Recommendations of the General Committee meeting dated 14 July
             2025 be received and adopted except where dealt with by separate resolution.
                              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:             Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                              Cr Nicola Wilson
             Against:         None



12    ORDINARY MEETING REPORTS
      Nil.

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13      CLOSED SESSION

13.1.          CONTRACT AWARD REPORT - CONTRACT NO. CN24802
               – 62 LAKE MACDONALD DRIVE REMEDIATION AND SUBDIVISION WORKS
               (DEFERRED FROM GENERAL COMMITTEE MEETING DATED 14 JULY 2025
               ITEM 9.1)

               Council Resolution
               Moved:           Cr Frank Wilkie
               Seconded:        Cr Amelia Lorentson
               That the meeting be closed to the public pursuant to section 254J(3)(g) of the
               Local Government Regulation 2012 for the purpose of discussing a contract
               proposed to be made by Council and in particular, the potential commercial
               negotiations in relation to that contract for Item 9.1 - Contract Award Report -
               Contract no. CN24802 – 62 Lake Macdonald Drive Remediation and Subdivision
               Works.
               Carried.
                                 Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
               For:              Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
                                 Cr Nicola Wilson
               Against:          None

               Council Resolution
               Moved:           Cr Frank Wilkie
               Seconded:        Cr Jessica Phillips
               That the meeting be re-opened to the public.
               Carried
                                Cr Frank Wilkie, Cr Jessica Phillips, Cr Amelia Lorentson,
               For:
                                Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
               Against:         None

               Council Resolution
               Moved:           Cr Frank Wilkie
               Seconded:        Cr Tom Wegener
               That Council
                  A. Note the report by the Chief Executive Officer to the General Committee
                      Meeting dated 14 July 2025;
                  B. Award Contract No. CN24802 for 62 Lake MacDonald Drive - Remediation
                      and Subdivision Works to Palmgrove Holdings Pty Ltd t/as Carruthers
                      Contracting as follows:
                         1. A combined lump sum price of $3,091,486.08 (excl. GST) and
                         schedule of rates to undertake Separable Portion 1 – Remediation and
                         Major Earthworks;
                         2. A lump sum price of $2,684,542.27 (excl. GST) to undertake
                         Separable Portion 2 – Subdivision Works; and
                  C. Delegate to the Chief Executive Officer to negotiate, finalise, execute and
                      do all things necessary to administer the contract on behalf of Council.

               Carried.

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ORDINARY MEETING MINUTES                                                    17 JULY 2025


                                Cr Frank Wilkie, Cr Karen Finzel, Cr Brian Stockwell, Cr
               For:
                                Tom Wegener
               Against:         Cr Jessica Phillips, Cr Amelia Lorentson, Cr Nicola Wilson



14   NEXT MEETING
     The next Ordinary Meeting will be held at Kin Kin Memorial School of Arts Hall on
     Thursday 21 August 2025 at 5pm.


15   MEETING CLOSURE
     The meeting closed at 1.15pm.