2021-10-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       12 OCTOBER 2021


3.        Next Steps
Cook Family Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking are the
incumbent contractor to Council and therefore will continue with the new replacement contract after
the existing contract expires on 30 October 2021.
Previous Council Consideration
Nil.
Finance
The pavement marking services contractor is engaged under a schedule of rates contract utilising
existing budget from capital and operational expenditure. Expenditure against this contract is
estimated to be approximately $300,000 per year.
Risks & Opportunities
 Safety Risks                    Mitigation
 Suncoast Roadmarking fails      Prior to commencement of services, Suncoast Roadmarking management
 to ensure                       plans, Safe Work Method Statements, Job Hazard Analysis (or similar)
 the work is conducted safely    and other documentation will be submitted, reviewed, and accepted by
 and in                          Council.
 accordance with minimum         Council will undertake surveillance, regular safety audits and inspections
 standards.                      throughout the construction period.

 Resource Risks                  Mitigation
 Quality, safety, and service    Suncoast Roadmarking have nominated a
 are affected due to resource    highly capable team for this project and can add
 shortages.                      additional and appropriately skilled resources as required.
                                 Council can engage the services of other pavement marking contractors in
                                 the event of Suncoast Roadmarking being unable to supply services.
                                 Council will regularly monitor any patterns where Suncoast Roadmarking
                                 are unable to supply pavement marking services as required, and review
                                 as per conditions of contract.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Corporate Services (Procurement), Infrastructure Services (Infrastructure Planning, Design and
Delivery), and Executive Services (People and Culture – Workplace Health & Safety).
Departments/Sections Consulted:
       Chief Executive Officer    Community Services                         X   Corporate Services
       Executive Support          Director                                       Director
                                  Community Development                          Financial Services
                                  Community Facilities                           Fleet
                                  Libraries & Galleries                          ICT
                                  Local Laws                                 X   Procurement
                                  Waste & Environmental Health                   Property
                                                                                 Revenue Services

       Executive Services         Environment & Sustainable Development      X   Infrastructure Services
       Director                   Director                                   X   Director
       Community Engagement       Building & Plumbing Services                   Asset Management
       Customer Service           Development Assessment                         Buildings and Facilities
       Governance                 Economic Development                       X   Civil Operations
       People and Culture         Environmental Services                         Disaster Management
                                  Strategic Land Use Planning                X   Infrastructure Planning,
                                                                                 Design and Delivery


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