2021-10-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                12 OCTOBER 2021


In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of pavement marking services. The invitation to
tender was issued as a schedule of rates contract for an initial contract term of two (2) years, plus
one (1) extra term of up to twelve (12) months at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal and advertised the tender within
the Noosa Today publication on 4 June 2021, with responses closing on 24 June 2021.
Four (4) responses were received within the VendorPanel e-portal from the following suppliers in
alphabetical order:
    Allstate Linemarking Services Pty Ltd
    Designer Pave Pty Ltd
    Global Road Maintenance Systems Pty Ltd
    Cook Family Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking.

2.     Tender Evaluation
The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
       Criteria                                            Weighting
       Price                                                35%
       Capability & Resourcing                              10%
       Contract Experience & Capacity                       10%
       Quality                                              10%
       Methodology                                          10%
       Health & Safety                                      10%
       Environment & Sustainability                          5%
       Contribution to Local Economy                        10%

The evaluation was conducted by the Evaluation Panel consisting of the following members of staff:
    Acting Manager Civil Operations (Contract Administrator)
    Works Maintenance Coordinator
    Workplace Health and Safety Advisor (Safety Only)
    Civil Works Supervisor
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current
pavement marking activities. The lowest priced submission was tendered by Cook Family Holdings
Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.
The tender evaluation panel completed the evaluation process and considered Cook Family
Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking to be the most
advantageous to Council, presenting the best value for money. Cook Family Holdings Pty Ltd ATF
The Cook Family Trust t/as Suncoast Roadmarking tender submission is most favourable based on
their tender demonstrating the following:
      High level of experience and capability providing pavement marking services to Noosa Shire
       Council and Sunshine Coast Council for over 14 years;
      Adequately resourced;
      A detailed methodology demonstrating their understanding of the scope; and
      Contributing to the local economy with a depot based in Traveston within Gympie Regional
       Council local government area, and as a result the vehicle servicing and supplies are sourced
       from the Noosa hinterland.

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