2021-10-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  12 OCTOBER 2021


3     CONTRACT NO. T000048 TRAFFIC CONTROL SERVICES - TENDER AWARD

Author            Acting Civil Operations Manager, Bryan O’Connor
                  Infrastructure Services Department

Index             ECM / Subject / Contracting / Road Construction
                  ECM / Project & Contract / T000048 Traffic Control Services / Reports to
                  Council

Attachments       1.   Evaluation Spreadsheet


EXECUTIVE SUMMARY
     This report provides a tender evaluation summary and recommendation for the tender award
      for the external supply of traffic control services.
     Council outsources its traffic control services for a set period.
     The current existing contract (2 years) is due to expire on 12 October 2021.
     In accordance with Council procurement policy and procedure, a request for tender (RFT) was
      initiated and attracted 11 responses with 10 considered compliant for further assessment.
     Following a detailed assessment by a selected panel it is proposed to award the contract for a
      2-year period (from 31 October 2021) with a potential further 2 years subject to performance
      review.
     The tender evaluation panel completed the evaluation process and considered Traffic
      Management People Pty Ltd ATF the Abrahamson Family Trust to be the most advantageous
      to Council, presenting the best value for money.

RECOMMENDATION
That Council note the report by the Acting Civil Operations Manager to the Services & Organisation
Committee Meeting dated 12 October 2021 and
A.    Award Contract No. T000048 for the provision of Traffic Control Services to Traffic
      Management People Pty Ltd ATF the Abrahamson Family Trust for a period of two (2) years
      commencing on 31 October 2021; and
B.    Subject to satisfactory performance by Traffic Management People Pty Ltd ATF the
      Abrahamson Family Trust, authorise the CEO to approve the option to extend the contract at
      the expiry of the first two (2) year term for a further term of up to 12 months ending 31 October
      2024.

REPORT
1.    Background
Council’s annual expenditure for traffic control services in 2020 was $739,000, while in the six
months to 30 June 2021 it was $403,000. The current contract, Contract No. 1718T084 is with Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust which is scheduled to expire on 30
October 2021.
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of traffic control services. The invitation to tender
was issued as a schedule of rates contract for an initial contract term of two (2) years, plus one (1)
extra term of up to twelve (12) months at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal and advertised the tender within
the Noosa Today publication on 4 June 2021, with responses closing on 24 June 2021.

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