2021-10-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                12 OCTOBER 2021


Eleven (11) responses were received within the VendorPanel e-portal from the following suppliers
in alphabetical order:
    Aaction Traffic Control Pty Ltd
    Altus Traffic Pty Ltd
    East Coast Traffic Controllers Pty Ltd
    Guardrite Security and Traffic Management Qld Pty
    Schramm Group Pty Ltd
    The Traffic Design Company Pty Ltd
    Traffex Australia Pty Ltd
    Traffic Management People
    Traffic Qld Pty Ltd
    Verifact Traffic Pty Ltd
    Warp Qld Pty Ltd
After an initial compliance review of each of the responses to ensure responses met the minimum
tender requirements, Warp Qld Pty Ltd did not provide a response via the Council’s response
documentation and therefore was deemed non-conforming, leaving ten (10) conforming submissions
for evaluation.

2.     Tender Evaluation
The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
       Criteria                                    Weighting
       Price                                       35%
       Capability & Resourcing                     10%
       Contract Experience & Capacity              10%
       Quality                                     5%
       Methodology                                 10%
       Health & Safety                             15%
       Environment & Sustainability                5%
       Contribution to Local Economy               10%

The evaluation was conducted by the Evaluation Panel that consisted of the following members of
staff:
      Works Maintenance Coordinator (Contract Administrator)
      Civil Operations: Maintenance Planning Coordinator
      Technical Officer - Parks and Gardens
      Workplace Health and Safety Advisor (Safety Only)
      Technical Officer Civil Operations
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
The tender submission from The Traffic Design Company Pty Ltd proposed design services for traffic
management plans and traffic guidance schemes and did not provide a response specifically for
traffic control services. Therefore, the tender from The Traffic Design Company Pty Ltd was not
evaluated as it did not provide the complete traffic control service sought by Council.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current traffic
control activities. The lowest priced submission was tendered by Traffic Management People Pty Ltd
ATF the Abrahamson Family Trust. The pricing by Traffic Management People Pty Ltd ATF the
Abrahamson Family Trust was consistent with the current contract rates with very little deviation.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.

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