2021-10-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING REPORT                                 12 OCTOBER 2021


5     NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS

Author            Procurement and Contracts Advisor, Leigh Mooney
                  Corporate Services Department

Index             ECM/ Subject/ Purchasing and Supply Matters

Attachments       1.     Sole Supplier List
                  2.     Specialised Supplier List


EXECUTIVE SUMMARY
The procurement of all Council’s goods and services must be carried out in compliance with the
Local Government Act 2009 (‘the Act’) and the Local Government Regulation 2012 (‘the
Regulation’). The Regulation provides for the procurement of medium-sized and large-sized
contracts, and also allows for exceptions to these requirements under certain circumstances such
as the approval of a supplier being deemed a sole or specialised provider.

RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 12 October 2021 and
A.    Adopt the Sole Supplier list provided at Attachment 1 to the report for the next twelve (12)
      months; and
B.    Adopt the Specialised Supplier list provided at 2 to the report for the next twelve (12) months.


REPORT
The Regulation provides for different methodologies to establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts defined as being of contract value greater than $200,000 (exclusive of GST);
require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or service:
     A local government may enter into a medium-sized contractual arrangement or large-sized
     contractual arrangement without first inviting written quotes or tenders if—
     (a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
     available; or
     (b) the local government resolves that, because of the specialised or confidential nature of the
     services that are sought, it would be impractical or disadvantageous for the local government
     to invite quotes or tenders.
As such, Council reviews the sole and specialised lists annually to ensure their appropriateness
and currency and subsequently seeks Council resolution to adopt the revised/amended lists.
A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely manner than if inviting quotes or tenders.
In this regard, Council is to note the following:
     Sole Supplier List – No change from the previously adopted list (refer Attachment 1).
     Specialist Supplier List – Additions have been noted in blue text (refer Attachment 2).
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