Attachment 1 - Proposed Legacy Plot Reservation Management Policy

    •   Written correspondence to the last known contact details held by Council
    •   Use of available information to locate updated contact information

b) Public Notification (where contact cannot be established)
    •   Publication of a public notice in a newspaper circulating within the local government
        area; and
    •   Publication on Council’s website.

4. Notice Requirements

Council will provide 90 days’ written notice prior to any administrative return of interment
rights.

Two stages of notice will apply:

    1. Direct Notice (where a contact is known):
           a. Issued to the interment rights holder or lawful decision maker
           b. Outlines Council’s review and available options
    2. Public Notice (where contact cannot be confirmed):
           a. Issued where Council is unable to locate or verify an interment rights holder
           b. Provides an opportunity for any lawful claimant to come forward

Where no response is received within the 90-day notice period, Council may proceed with
the administrative return of the interment right.

5. Decision-Making Considerations

In making decisions under this Policy, Council will consider:

    •   Whether the plot is vacant and unused
    •   The length of time the plot has remained unused
    •   The availability and reliability of Council records
    •   Whether reasonable notice has been provided
    •   Whether any response or claim has been received
    •   Any information provided by an interment rights holder or lawful decision maker
    •   Broader operational and community impacts

All decisions will be made transparently and supported by documented reasons.

6. Records Management

Council will:

    •   Maintain accurate and up-to-date cemetery records
    •   Retain documentation relating to contact attempts, notices issued, and decisions
        made under this Policy