2019-02-12 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   12 FEBRUARY 2019




                                                       Page 60 of 94

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                   12 FEBRUARY 2019

  APPLICATION PROCESS
  All community grant applications must be submitted by the advertised closing date and time.
  Applications received after the closing date and time will not be accepted.
  Applications for Community Project, Festive Season Event and RADF grants must be submitted
  online on a current Grant Application Form made available by Noosa Council. Applicants must have
  spoken with a Council Officer prior to submitting the grant.
  Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
  process.
  Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
  organisations will not be required to complete an application form.

  OUT OF ROUND FUNDING
  In exceptional circumstances, or cases of significant hardship, Council may consider special one-off
  funding outside the scheduled grant timeframe.

  CONDITIONS OF FUNDING
  All successful applicants will be required to enter into a funding deed of agreement with Council and
  acquit funds within the allocated timeframes. The timeframes and acquittal requirements are outlined
  in the supporting Grant Guidelines for the specific funding program. Successful applicants will be
  required to actively and publicly acknowledge Council’s support.

  COUNCIL’S ROLES AND RESPONSIBILITIES
  Council will publicise the availability of its grants programs widely and in such a way as to promote
  public confidence in the process. In assessing the grants, Council will:
  e  Ensure public monies are allocated in a fair and equitable way;
  e  Ensure best possible value for money;
  e  Check each application against eligibility criteria and assessment criteria, as set out in the
     appropriate Grant Guidelines; and
  e  Seek recommendations from an expert panel that can comprise Council officers, Councillors
     and/or community representatives.

  Council will determine the total allocation of funds to the community grants program through its
  annual budgetary processes. The number and types of grants approved by Council will depend on
  the demand for funding, the available program budget and Council priorities. In some instances, part
  funding may be offered. Funding priorities for individual grant programs will be regularly reviewed to
  ensure their relevance and they continue to meet Council objectives.
  Council officers are available to provide advice to applicants. They will also assist applicants to
  identify additional and alternative sources of funding relevant to their project or event. Council officers
  and Councillors are responsible for recognising and declaring any actual or potential conflicts of
  interest. This may include, but is not limited to, personal connections with the applicant. Anyone
  having a determined conflict of interest should not debate or be involved in any discussions on any
  matter relating to that application.

                                                                                           Page 6

                                                                                         Page 60 of 94