2019-02-12 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   12 FEBRUARY 2019




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                    12 FEBRUARY 2019

    Council officers are required to adhere to this policy when supporting, facilitating, or delivering
    grants-related activities. It is the responsibility of Council officers to ensure that grants and funding
    provided from public monies are:
   e Administered transparently and accountably;
   e Aligned with Council’s objectives, goals and priorities;
   e  Effectively advertised and promoted to the community so that all potential applicants have equal
      opportunity to apply for funds; and
   e  Monitored for compliance against set performance measures.

    Final decisions in the Community Grants Program are made by the Council, CEO or delegate.

    RELEVANT DOCUMENTS
   e   Councils     adopted      strategic    documents      as     can      be     found     here:
       https://www.noosa.qid.qov.au/principles-plans-strategies

    RELEVANT LEGISLATION
    Queensland Government
   e  Local Government Regulation (2012)
   e  Local Government Act (2009)
   e  Statutory Bodies Financial Arrangements Act (1982).

    DEFINITIONS
   Acquittal
   This is the process by which a recipient demonstrates in writing to the funding body that it has
    expended the funds in accordance with the terms and conditions of the funding agreement on
    completion of the activity or project. The acquittal process, when conducted correctly, demonstrates
   that these monies were being used efficiently, effectively or that the community is getting value for
    money for services.
   Auspice
   Auspice means that an organisation takes responsibility for ensuring the funds are used as specified
    in the grant allocation. An auspicing organisation will be responsible for:
   e  Sign off on the funding agreement;
   e The receipt, banking and administration of all monies;
   e  Project monitoring and completion;
   e  Ensuring the applicant acquits the funding on time; and
   e Sign off on the acquittal form.
    Business
    For the purpose of this policy, business is defined as an organisation or enterprising entity
    engaged in commercial, industrial or professional activities for profit. This may be in the form of a
    sole trader, company or partnership. (Sole trader} an individual operating as the sole person
    legally responsible for all aspects of the business.[Companyt a legal entity separate from its
    shareholders.             an association of people or entities running a business together, but not
    as a company).
    Business Trust
   An entity that holds property or income for the benefit of others.

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