2019-06-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          11 JUNE 2019


      the management of risks associated with the location of the site and how best to mitigate
      these during construction.
Scope & Quality Risk:
   The risk of meeting project objectives will be managed through Council staff reviews
     supported by specialist consultants who developed the design and performance
     specifications.
Resource Risk:
  Ri-con Contractors Pty Ltd have nominated a highly capable team for this project limiting
    the resourcing risks to this project. The addition of external superintendent and
    architectural/engineering consultants, mitigates the resourcing risk from Council.
  Council are currently resourcing additional staff to the Infrastructure Planning, Design and
    Delivery section which will help ensure sufficient project management time and attention is
    given to the project in the 2019/20 financial year.
Service-level/Reputational Risk:
    Loss of public amenities during construction. Opting to replace the existing block with a
      new building on the same location resulted in a decision to commit to providing temporary
      public amenities during construction. This temporary toilet block will provide a similar level
      of service to the existing and will be located adjacent to the construction site. It will be fully
      accessible and maintained throughout construction until such time as the new building is
      open. This has been costed for in the tender and allowed for in the schedule.
    Loss of power supply to park. The current toilet block provides power to a number of
      facilities in the park, including BBQs, picnic shelters, the SLSC tower and remote electrical
      outlets for use during park events. It is proposed to maintain full supply to these facilities
      during construction and Council will liaise with the contractor to develop a plan for how this
      can best be achieved.
Consultation
External Consultation - Community & Stakeholder
Consultation for this project has been undertaken with the public via the ‘Your Say Noosa’
website. Local key stakeholders, such as retailers and representatives from the Peregian Beach
Surf Life Saving Club have also been directly consulted through on-site meetings with Council
Project Officers and Managers. A Project News is available on the Noosa Council website which
is periodically updated.
Internal Consultation
Corporate Services (Property, Procurement); Infrastructure Services (IPDD, Assets, B&F);
Community Services (Waste); Environmental & Sustainable Development (B&P Services);
Executive Services (Community) Teams
Departments/Sections Consulted:
    Chief Executive Officer   X   Community Services                      X   Corporate Services
    Executive Officer             Director                                    Director
    Executive Support             Community Development                       Financial Services
                                  Community Facilities                        ICT
                                  Libraries & Galleries                   X   Procurement & Fleet
                                  Local Laws                              X   Property
                              X   Waste & Environmental Health                Revenue Services

X   Executive Services        X   Environment & Sustainable Development   X   Infrastructure Services
    Director                      Director                                X   Director
X   Community Engagement      X   Building & Plumbing Services            X   Asset Management
    Customer Service              Development Assessment                  X   Buildings and Facilities
    Governance                    Economic Development                        Civil Operations
    People and Culture            Environmental Services                      Disaster Management
                                  Strategic Land Use Planning             X   Infrastructure Planning,
                                                                              Design and Delivery


                                                                                         Page 12 of 109