2015-06-29 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                        29 JUNE 2015


Finance & Risk

The current 2014/15 budget for the project is $1,401,000. Unspent funds will be carried over into
the 2015/16 capital works budget.

A breakdown of the estimated contract and other costs compared with the current budget is
shown below:

Marine and Civil Maintenance (Alternative design submission)
 Item                                                                              Cost
 Contract Price                                                                             $2,490,380
 Staff allocation estimate.                                                                    $20,000
 Design engineer attendance                                                                    $36,940
 Superintendent                                                                                $66,048
 Cost to date May 2015                                                                         $22,632
 Contingency (15%)                                                                            $392,005
 Total                                                                                      $3,028,005
 Current Budget                                                                             $1,401,000
 Additional Amount required from 2015/16 Infrastructure Emergent Works                      $1,627,005
 Budget

The additional funds required for the project can be sourced from the renewal infrastructure
emergent works allocation, with the 2015/16 draft budget including $5,561,000 for infrastructure
emergent works.

A reasonable level of contingency must be available for the project given the nature of managing
concrete cancer. Whilst the contract is lump sum and all reasonable efforts have been made by
all parties to determine the most cost effective solution, there remains inherent risks that the
conditions may vary from that at the time of tender.

It should be noted that the project is for rehabilitation for those elements of the bridge that pose a
risk to the structure. The works include rehabilitation to the piles, pilecaps, installation of cathodic
protection and other preventative measures such as waterproof coatings to extend the bridge life
by 50 years. The works however do not preclude the requirement for future maintenance,
inspections, future evaluation and works over the next 50 years.

Consultation

External Consultation - Community & Stakeholder

Prior to the project commencing onsite, a communication plan will be prepared which will include
a mixture of information placed on the webpage, letter box drops, contact with adjoining property
owners and possible media releases.

Consideration has been given to holiday periods and major events such as the Noosa Triathlon.
Pending the tasks occurring and assessment of any impacts, staff have sought quotes for
provisional costs for standing the contractor down.

In particular, for the Triathlon, it is noted that the majority of works are focused below the deck
level and Council will endeavour to proceed with works if the impacts are insignificant.

Marine vessels will be informed of changes to use of the waterway as works proceed. To date
Marine Safety Queensland have been advised of the project and will be provided with specific
details from the successful contractor. Periodic restrictions will include altering the through lane
for small vessels and possible closure to larger vessels such as the ferry.

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