2017-05-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 9 MAY 2017


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                        CURRENT PRIORITIES                            THE NEXT QUARTER
Financial Services

Rolling financial revaluation process for      Employment of new financial              Indexation of building assets               Capitalisation of developer
infrastructure assets                            accountant (assets)                        underway for finalisation by end of           contributed assets and progressive
                                                                                            May                                           write-on of completed capital works
                                                                                                                                          projects
Annual Financial Audit                         Planning audit completed by QAO          Preparing for interim audit visit in        End of financial year completion and
                                                 with minimal issues raised                 May                                           final audit visit in August
Business as Usual activities                   Budget review 3 completed                Preparation for second Councillor           Collation of proposed next budget
                                               2017/18 budget under review with           budget workshop                               review adjustments
                                                 first Councillor workshop completed      Monthly financial performance               Quarterly performance plan reviews
                                               Management of investments in               reporting                                     for all staff
                                                 accordance with policy                   Quarterly performance plan reviews
                                               Development of reporting framework         for all staff
                                                 for related party transactions
                                                 completed

ICT

TechnologyOne - migration to new cloud         Testing of the new cloud and             Testing of new cloud solution prior to      Go-live of the new TechnologyOne
version                                          monitoring progress with                   go live                                       cloud version
                                                 TechnologyOne on outstanding             Communication to staff on the               Review of migration and post project
                                                 issues                                     changes                                       review
                                               One-on-one sessions training
                                                 sessions completed for
                                                 administration staff and key module
                                                 owners

TechnologyOne CI Anywhere (web                 Staff appraisal system in use            Procure to pay implementation               Planning implementation for new
browser based) functionality to simplify         throughout Council.                      Meetings and minute manager                   property and rating system and
systems and make them accessible on                                                         software including configuration,             online customer portals
mobile devices                                                                              testing and training                        Planning finance and assets
                                                                                                                                          transition to CI Anywhere software
                                                                                                                                        New CI Anywhere Enterprise
                                                                                                                                          Budgeting system


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