2020-04-30 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                            30 APRIL 2020


6      COUNCIL MEETING STRUCTURE AND TIMETABLE

Author            Chief Executive Officer, Brett de Chastel
                  CEO’s Office

Index             ECM/ Subject/ Council Meetings General

Attachments       1.    Council Meeting Calendar April – December 2020
                  2.    Meeting Structure Options


EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 30 April
2020 regarding the Council meeting structure and timetable for the remainder of 2020 and:
A.     Approve the re-establishment of the Planning and Environment Committee, the Services and
       Organisation Committee, and the General Committee as Standing Committees under section
       264 of the Local Government Regulation 2012, with the relevant roles and responsibilities
       identified in the Chief Executive Officer’s report;
B.     Appoint the following Councillors to each of the Committees:
           Planning and Environment Committee
            Mayor Clare Stewart
            Councillor __________
            Councillor __________
            Councillor __________
           Services and Organisation Committee
            Mayor Clare Stewart
            Councillor __________
            Councillor __________
            Councillor __________
           General Committee
            The Mayor and all Councillors
C.     Appoint the following Chairpersons to the Standing Committees:-
           General Committee – Councillor ___________
           Planning and Environment Committee – Councillor ________
           Services and Organisation Committee – Councillor _________.
D.     Note that Council can amend its decision-making structure, membership of Committees or
       Chairpersons of Committees as it requires, by resolution, from time to time;
E.     Adopt the times and dates of future meetings of the Council and Committees in accordance
       with the Meeting Calendar 2020 shown at Attachment 1 to the report, with meetings to be held
       at the Council Chambers at Tewantin unless otherwise determined by Council; and
F.     Note that due to the COVID-19 Pandemic, Ordinary Meetings, Special Meetings and Standing
       Committee meetings can be held by teleconference / video-conference and undertaken without
       the public present if required on the basis that Council and Committee meetings can be
       livestreamed.

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